Creative Project Coordinator
Creative Project Coordinator
Posted on :
29-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
29-04-2025
Job Description
Kaleidoscope is a creative collective of thinkers designers and makers that together connect people and brands.
At Kaleidoscope we believe the most effective brand solutions require both abstract thinking & tangible results. And like a kaleidoscope that combines colors shapes and forms to allow us to view the world through a unique point of view our creative collective of thinkers designers and makers come from all walks of life and flex all types of skills to provide fresh perspectives rooted in Strategy Design and Prototyping.
The Role:
The Project Coordinator supports the Project Management team by performing various administrative and coordination tasks essential to managing successful projects. You will primarily manage and track client revisions using Asana and Workfront coordinate invoicing processes assist with cost estimates and support general project administration. This role offers an excellent opportunity to gain handson experience and foundational skills in Project Management.
Our ideal candidate is detailoriented proactive and thrives in a dynamic fastpaced environment. You are confident in your organizational skills an effective communicator and eager to support the teams overall success.
Duties & Responsibilities
- Provide administrative support to Project Managers.
- Manage and track client revisions using Asana and Workfront.
- Coordinate estimates invoicing and payment tracking.
- Create and maintain detailed Job Tickets.
- Coordinate the flow of projects through the Studio.
- Prepare and dispatch printer proofs to clients and vendors.
- Scan and archive printer proofs.
- Assist with quality control tasks and reviews.
- Gather PDF file proofs and upload to client graphics databases.
- Conduct product procurement runs as necessary.
- Support other project management tasks as assigned.
Preferred Education & Experience
- High school diploma or equivalent required; Associates or Bachelors degree preferred.
- 1 year of experience in Project Coordination Administration or a related role.
- Familiarity with print production processes preferred but not required.
Required Skills & Abilities
- Strong verbal and written communication skills.
- Excellent organizational skills and meticulous attention to detail.
- Demonstrated ability to manage time effectively and prioritize tasks.
- Ability to multitask and adapt to changing priorities.
- Proficiency with Microsoft Office Suite (Excel Word Outlook).
- Familiarity with project management software (Asana Workfront) is beneficial.
- Problemsolving mindset with a willingness to learn and grow professionally.
Physical Requirements
- Prolonged periods of sitting and working at a computer.
- Ability to occasionally lift up to 15 pounds.
$60000 $70000 a year
At Kaleidoscope we value our team members and strive to provide them with a competitive benefits package that supports their wellbeing and helps them achieve their financial and personal goals. In addition to a great studio space unlimited Starbucks coffee and awesome people (and sometimes dogs) to work with we offer a comprehensive benefits package for fulltime team members including:
Flexible work arrangements including workfromhome options and flexible hours for certain roles;
Generous PTO/Floating Holidays Paid Holidays and Paid Parental Leave to support worklife balance;
Health wellbeing and retirement benefits including medical dental and vision insurance;
100 employerpaid Basic Life and AD&D Insurance;
Voluntary Life Insurance for additional coverage for yourself partner and children;
Voluntary ShortTerm and LongTerm Disability Insurance (STD and LTD) for added financial protection;
401(k) plan with a generous employer match to help you plan for your future;
Employee Assistance Program free and confidential support for you and your family.
We are proud to be an equal opportunity employer. Upon hire candidates are required to provide proof of authorization to work in the United States.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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