Administrative Specialist Legal

DIVISION:

Corporate

POSITION SUMMARY

Our U.S. Venture Corporate Legal team is seeking an experienced Executive level Administrative Specialist to support our Chief Legal Officer as well as other members of the larger team which include attorneys and paralegals. If you have a collaborative spirit a keen ability to problemsolve and great organizational skills this is your opportunity to be part of a dynamic and growing corporate Legal and Environmental team! Your administrative responsibilities require good judgement and discretion. This is not your typical calendar management and travel scheduling administrative role; you must be an effective communicator and skilled at delivering high quality results in a timely manner in addition to being confident in your abilities to engage at all levels of an organization both internally and externally.

This position will office out of our Appleton WI headquarters. Normal hours will be 8am 5pm with a willingness to work fulltime and beyond regular working hours if needed.

JOB RESPONSIBILITIES

• Strategically partners with toplevel executives by assessing needs and opportunities for optimum task . Serves as a liaison to/for the Legal and Environmental team
• Work with proprietary and confidential information requiring sensitivity to all confidential matters
• Sharing knowledge; continuous focus on improvements in purpose of tools processes and approaches with others; remain knowledgeable of corporate policies
• Actively supporting organizational changes development and internal projects
• Serve as the point of contact for other team members and internal departments
• Manage increasingly competing priorities and deadlines providing outstanding support to our internal partners
• Provide support to shareholder annual buy/sell transactions and charitable/ annual gifting
• Provide administrative support for shareholders and shareholder activities
• Assist in annual shareholder meeting which takes place the second Saturday of October
• Determining based upon your own understanding and overall technical knowledge how best to approach a task/issue and howto problemsolve
• Working within a largecomplexmatrixed environment while thinking ahead and taking actions where needed to enable decisionmaking processes to occur
• Provide general administrative support such as managing schedules calendars and travel arrangements.
• Coordinates and administers programs projects and/or processes.
• Composes documents presentations and correspondence typically of a confidential nature. Prepares meeting agendas and briefings maintains meeting notes and arranges for implementation of action items
• Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics
• Manages all aspects of travel details including expense report completion
• Performs special projects/assignments as directed

QUALIFICATIONS

• Minimum three years experience providing administrative assistance to an executive level leadership team. Experience in legal a strong plus.
  Bachelors degree is preferred.
  
• Exceptional written and verbal skills organize develop and deliver clear and concise messages.
• Excellent organizational and prioritization skills. Ability to consistently follow through and take ownership of projects.
• Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines.
• Strong interpersonal skills and attention to detail are essential.
• Ability to anticipate to take initiative and to resolve issues.
• Customerfocused and serviceoriented with ability to work independently.
• Exercise good judgment and discretion analyzing and resolving confidential difficult and sensitive situations.
• Expert level experience with Microsoft Office Suite particularly Outlook Mail Outlook Calendar Internet and mastery of Excel PowerPoint and Word.
• Associate must be knowledgeable in utilizing various office equipment and technologies.
• General knowledge of all facets of executive administration to include phone and inperson business protocol composition of letters and memos travel arrangements event planning and all other relevant items.
• Polished communication skills and professional demeanor.
• Independent thinking and sound judgment.

U.S. Venture requires that a team member have and maintain authorization to work in the country in which the role is based. In general U.S. Venture does not sponsor candidates for nonimmigrant visas or permanent residencyunless based on business need.

U.S. Venture will not accept unsolicited resumes from recruiters or employment agencies. In the absence of an executed recruitment Master Service Agreement there will be no obligation to any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without an agreement U.S. Venture shall reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted to hiring managers shall be deemed the property of U.S. Venture.

U.S. Venture Inc. is an equal opportunity employer that is committed to inclusion and diversity. We ensure equal opportunity for all applicants without regard to race color religion sex sexual orientation gender gender identity or expression marital status age national origin disability veteran status genetic information or other protected characteristic. If you need assistance or an accommodation due to a disability you may call Human Resources at .