Administrative Specialists II

Job Type:

Institution Name:

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock we prepare our more than 8900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission UA Little Rock is a driving force in Little Rocks thriving cultural community and a major component of the city and states growing profile as a regional leader in research technology transfer economic development and job creation.

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Department:

Summary of Job Duties:

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a high school diploma plus two years of experience in performing administrative support duties is required;

• College experience may be substituted for years of experience if directly applicable.

OTHER JOBRELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS.

Preferred Education or Experience:

• Two years of experience performing administrative duties such as preparing correspondence and filing and experience using Microsoft Office Suite such as Word Excel PowerPoint etc. is preferred;

• Experience working on a college campus or other academic environment is a plus.

Job Duties and Responsibilities:

• Maintain lobby activity and contact staff in the assigned area(s) as needed to maintain conduct standards;

• Maintain and respond to emails received on the Campus Living email listserv as directed;

• Maintain all received packages and coordinate with appropriate vendors for all deliveries at assigned areas;

• Contact appropriate staff as needed in emergency situations;

• Responsible for origination and record keeping of resident files and efiles including but not limited to room change and checkout paperwork;

• Manage office supplies;

• Maintain databases and rosters and generate reports as requested;

• Assist with property and key inventory and audits;

• Assist in the preparation and of programs and events including opening and closing of residence halls and/or University Village apartments;

• Prepare signage packets and meeting spaces and host departmental guests;

• Keep oncampus residents informed with accurate emails and/or newsletters as needed;

• Maintain the professional staff and residential programming calendars as directed;

• Provide general administrative support to the Campus Living professional staff;

• Cover the assigned reception desk greeting residents and guests from 8:00 a.m. to 5:00 p.m.;

• Checkin visitors and provide information and assistance as requested;

• Provide accurate information and assistance to students parents and other visitors;

• Deliver excellent customer service to students staff and visitors;

• Other administrative duties in support of the Office of Campus Living as assigned.

Knowledge Skills and Abilities:

• Knowledge of recordkeeping procedures and ability to maintain an accurate filing system;

• Ability to provide excellent customer service;

• Knowledge of computers and software applications specifically Microsoft Office Products;

• Ability to respond to emergency situations as trained;

• Ability to maintain confidential records;

• Ability to communicate both orally and in writing.

Additional Information:

Special Instructions to Applicants:

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry MVR check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential nondiscriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: