Administrative Assistant PsyD Clinical Training

The Clinical Training Administrative Assistant provides critical administrative clerical and operational support to the PsyD Clinical Training team. This role is essential to maintaining accurate and confidential student training records supporting students and faculty with clinical training systems and ensuring compliance with institutional and accreditation requirements. The Administrative Assistant must demonstrate excellent organizational skills attention to detail discretion in handling sensitive information and the ability to manage multiple competing priorities in a fastpaced environment.

Essential Duties and Responsibilities

Database Management:

• Maintain and update practicum training databases across multiple software systems (APT Time2Track Canvas) to ensure accuracy and reliability.

• Develop and maintain digitized filing systems and tracking mechanisms for all PsyD clinical training milestones and activities.

Student Support:

• Serve as the first point of contact for PsyD students regarding clinical training systems and related issues.

• Provide troubleshooting assistance and guidance for APT Time2Track and Canvas platforms.

• Track clinical hours forms submission and approval deadlines; proactively follow up with students and escalate as needed.

Records and Compliance:

• Organize verify and maintain confidential student and alumni clinical training records supporting licensure verification and record requests.

• Assist in gathering data required for the APA Annual Report Online (ARO) and accreditation site visits.

Communication and Scheduling:

• Communicate important updates deadlines and announcements regarding clinical training requirements and events to students and faculty.

• Assist with organizing logistics for clinical trainingrelated meetings including room reservations agendas reminders and minutes.

Other Duties as Assigned:

• Actively participate in Program and University events.

• Support and advance the mission vision and values of Adler University.

• Ensure adherence to FERPA and confidentiality requirements in all tasks.

Education and Experience

Required:

• High School Diploma or equivalent.

• Minimum 3 years of administrative support experience preferably in a higher education healthcare or clinical training environment.

Preferred:

• Associates or Bachelors degree in Business Administration Higher Education Psychology or a related field.

• Experience working with databases student information systems or licensure documentation processes.

• Familiarity with clinical training management systems (APT Time2Track Canvas).

Compensation Range: $45000.00$55000.00

Universal Core Behaviors:

Communication:

• Effectively expresses oneself in all oral and written communications.
• Exhibits good listening and comprehension skills.
• Keeps others informed as well as responds in a timely manner.
• Demonstrates match between words and actions.
• Responds with tact diplomacy respect and composure when dealing with others.
• Promotes the spirit and essence of the Schools Vision Mission Values and Key Strategies through both verbal and written communication.

Teamwork and Collaboration:

• Cooperates with others toward the achievement of common goals.
• Seeks consensus and winwin solutions to problems and conflicts.
• Contributes actively and participates fully in team initiatives.
• Puts success of the team above own interests.
• Builds and maintains constructive work relationships.

Responsive to Change:

• Supports changes in the work environment.
• Displays a proactive problemsolving approach toward work.
• Committed to lifelong learning by continuously increasing skills knowledge and effectiveness.
• Actively seeks and initiates creative and innovative solutions.
• Exercises sound accurate and informed independent judgment when needed.

QualityDriven and Accountable:

• Resultsoriented and committed to quality through continuous process improvement.
• Eliminates ineffective activities and closes performance gaps.
• Anticipates and responds to customer needs.
• Monitors own performance accept responsibility for actions and actively seeks feedback.
• Meets deadlines and completes projects and activities in professional timely manner.
• Seeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).

Support of Vision Mission Values Key Strategies:

• Supports and models the Schools Values of: social interest compassion justice respect for the individual honors diversity and difference intellectual rigor optimism and collaboration.
• Articulates the Schools Vision Mission and Key Strategies in a way to educate others.
• Demonstrates active commitment in advancing the Schools Vision Mission and Key Strategies.
• Exhibits personal integrity honesty zeal and compassion.
• Aligns work processes to advance the Schools strategic plan and key strategies.

Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age religion race color gender gender identity sexual orientation national origin ancestry marital status physical or mental disability military status (including unfavorable discharge from the military) or any other category protected by federal state or local law.