Permit Coordinator

Join the City of Des Moines as our next Permit Coordinator!

Are you detailoriented communityfocused and ready to make an impact The City of Des Moines is looking for a skilled Permit Coordinator to lead the charge in ensuring efficient and accurate processing of building land use and development permits. In this highvisibility role youll collaborate across departments support community development projects and help drive strategic initiatives through effective permitting and grant coordination.

Were seeking a candidate who thrives in a fastpaced environment is wellversed in permit processes and brings strong communication organizational and customer service skills. If youre ready to play a key role in helping our community growand want to do so in a supportive and missiondriven workplacewed love to hear from you.

Why Des Moines

Youll join a city that values transparency innovation and service. We offer meaningful work a collaborative team environment and the chance to shape the future of our growing city. This position is eligible for 40 hours of vacation and 40 hours of sick leave frontloaded on day oneso youll have the flexibility and support you need right from the start.

To Apply

Complete the online application at attach a resume and cover letter explaining how you meet the requirements.

Nature of Work

Under the general supervision of the Building Official the Permit Coordinator coordinates community development projects to assure that permits for planning and building are properly applied for and issued in a timely manner with appropriate fees charged. Is responsible for accepting reviewing routing and issuing permit applications for building land use and development applications. Provides customer service and information in specialized areas. Works with continual public and interdepartmental contact. Is responsible for the proper application and issuance of permits and compliance with City practices. Independently performs regular recurring complex work according to established procedures. Coordinates the permit process to assure that related permit applications are processed in a timely manner.

Essential Functions

• Tracks permit applications from initial intake to final
• Provides applicant with current information as permit routes through essential
• Coordinates and administers all aspects of the Citywide permitting system to include determining proper review
• Coordinates and monitors the review process. Identifies permit problems and develops solutions. Implements procedural changes when needed with Department Director approval.
• Coordinates efficient movement of applications from department to department. Sets time lines and assists each department when application needs additional information or
• Coordinates public
• Works as liaison between Building Development Services Engineering Divisions the Fire Department and others as needed; facilitates communication and a positive working relationship.
• Tracks permits to finalization. Issues permit expiration letters. Issues bond release funds when all finals have been completed and Certificate of Occupancy is
• Organizes and maintains address filing system using the resources at
• Organizes an informational library to assist the public with their
• Maintains computerized and paper file records of permit activity; assures proper documentation exists for each
• Schedules inspections for building inspectors; assists in resolving issues with contractors and homeowners.
• Files monthend and yearend Development Services and Building Division activity reports with state agencies and national reporting
• Performs general clerical filing and word processing as needed in support of Department activities.
• Sends monthly reports to Assessor Bureau of the Census Finance
• Provides for support of all front counter.
• Establishes and maintains cooperative effective working relationships with coworkers other City employees and the general public using principles of good customer
• Reports for scheduled work with regular reliable and punctual
• Performs other duties as assigned including but not limited to being assigned to work in other functional areas to cover absences or relief equalize peak work periods or balance the workload.

Necessary Knowledge Skills and Abilities

• Federal state and local statutes ordinances and codes related to the permit process and building requirements.
• Operations of the Development Services and Building Division and other City departments as related to the permitting process.
• Operation of related software applications including Permit Trax.
• Plan review procedures of appropriate departments.
• Interpersonal skills using tact patience and courtesy.
• Oral and written communication skills.
• Recordkeeping techniques.
• Technical aspects of field of specialty.
• Telephone techniques and etiquette.
• Oversee the routing process for the review approval and compliance of building permits.
• Coordinate and track buildingrelated permits.
• Provide information to the public regarding permit requirements.
• Issue a variety of buildingrelated permits for the Building Division.
• Provide information to the public regarding permit requirements.
• Read and interpret maps.
• Maintain records files and logs.
• Complete work with many interruptions.
• Establish and maintain cooperative and effective working relationships with others.
• Communicate effectively both orally and in writing including explaining detailed information to the public.
• Meet schedules and timelines.
• Work independently with little direction.
• Operate a variety of office equipment including computers and related software calculator copy and fax machine telephone recording and transcription equipment.
• Read interpret apply and explain codes rules regulations policies and procedures.
• Work courteously and tactfully with customers and employees.

Minimum Qualifications

• Associates degree or two years of college coursework required preferably in Planning Engineering Construction Trades or a related field; bachelors degree preferred but not required; and
• Two years experience in government operations ideally in community development.
• Or equivalent combination of education and related experience.

Special Requirements

• ICC Permit Technician certification required.
• Attendance at night meetings may be required and meeting project deadlines may require working more than forty hours per week.
• Possession of and the ability to maintain throughout employment a valid Washington State Drivers License with a good driving record.
• Successful completion of a preemployment background and criminal history check.
• Because of the known effects of tobacco use the City of Des Moines does not hire applicants who use tobacco products.

Working Conditions and Physical Abilities

• Work is performed primarily in an office setting. Handeye coordination is necessary to operate various pieces of office equipment. Position requires the ability to travel to a variety of locations primarily in and around King County.
• While performing the duties of this job the employee is required to stand walk; use hands to finger handle feel or operate objects tools or controls; and reach with hands and arms. The employee is required to speak and to hear. The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.
• Duties are performed primarily indoors both individually and as part of a work team. The work environment is fastpaced and moderately noisy.

Equal Opportunity Employer

• The City of Des Moines is committed to hiring a diverse workforce and all qualified applicants including those from all ethnic backgrounds and persons with disabilities are encouraged to apply. The City is an Equal Opportunity Employer and does not unlawfully discriminate based on race sex age color religion national origin marital status sexual orientation veteran status disability status or any other basis prohibited by federal state or local law.
• In accordance with the Americans with Disabilities Act an employer is obligated to make a reasonable accommodation only to the known limitations of an otherwise qualified individual with a disability. In general it is the responsibility of the applicant or employee with a disability to inform the employer that accommodation is needed to participate in the application process perform essential job functions or receive equal benefits and employment privileges.

General Information

• The statements herein reflect general details as necessary to describe the principal functions for this job classification the level of knowledge and skill typically required and the scope of responsibility but should not be considered an allinclusive listing of work requirements.
• The physical abilities described above are representative of those that an employee must meet to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
• The provisions of this job description do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.

Required Experience:

IC