Administrative Assistant - Athletics

Concordia is a Lutheran higher education community committed to helping students develop in mind body and spirit for service to Christ in the Church and in the world.

Position Summary

Concordia University seeks applicants for the fulltime nonexempt position of Administrative Assistant Athletics. This position provides departmental administrative and technical expertise to the Athletics Department as well the sports programs housed within. The hours for this position are in general 8:00 AM to 4:30 PM Monday through Friday. This position is located on the Mequon campus and reports to the Director of Intercollegiate Athletics.

Job Duties and Responsibilities

• Provide administrative support to the Director coaches athletes and student workers
• Serves as the first contact with students parents internal and external contacts as well as the public visiting the Athletics area
• Perform general office responsibilities including telephone email filing mail processing room reservations event scheduling etc.
• Coordinate projects schedules and meetings attend meetings and prepare timely minutes and reports
• Communicate with students and coaches and direct them to appropriate resources
• Assist the Director in planning and coordinating events game schedules and related needs
• Develop edit and send communications mass mailings web postings etc.
• Direct and supervise work tasks of student worker(s)
• Run reports from our information system and be willing to learn other computer systems
• Manage contracts for opposing teams parttime coaches and grad assistants
• Purchase office supplies and equipment as needed or requested and assist in maintaining departmental budgets including annual budget reports (using Banner)
• Other related duties as assigned

Knowledge Skills and Abilities

• Knowledge and skill in the use of a computer and all functions of Microsoft Office and Outlook
• An excellent command of language punctuation grammar and writing skills
• Able to prioritize and juggle multiple priorities and tasks
• A good work ethic
• Able to deal with interruptions and work in a fast paced office environment
• Excellent organizational abilities; able to work independently; able to anticipate problems and needs
• Occasional availability on evenings and weekends as needed
• Friendly and customeroriented (when dealing with students faculty and other stakeholders)
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education and/or Training

A high school diploma or G.E.D. is required along with two to three years of office experience.

Physical Demands/Equipment (Click to View)

Compensation and Benefits

This is a fulltime hourly nonexempt position. The starting wage may be determined upon education and/or experience. Concordia University benefit options include but are not limited to the following:

• Health Dental and Vision Insurance
• Personal Spending Account Flexible Spending Account and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)

Compensation and Benefit Details

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal state and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race color sex pregnancy national origin (including ancestry) citizenship status physical or mental disability age marital status gender veteran or military status predisposing genetic characteristics domestic violence victim status or any other characteristic protected by federal state or local laws.

However CU is an institution of the LCMS and to the extent allowed by law CU reserves the right to give preference in employment based on religion. In addition preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet CU recognizes only male LCMS ordained Ministers of the Gospel but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program including all equal employment opportunity activities as required by federal state and local agencies. If any employee or applicant for employment believes this policy has been violated he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited coeducational liberal arts school offering more than 80 undergraduate majors over 50 masters degree programs and 10 doctoral programs. There are also a variety of accelerated evening and elearning programs.