C004186 Project Support Officer NS - THU 8 May

Deadline Date: Thursday 8 May 2025

Requirement: Project Support Officer

Location: Mons BE

Full Time OnSite: Yes

Time OnSite: 100

Total Scope of the request (hours): 836

Required Start Date: 23 June 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:

Project management

• Defines documents and executes small projects or subprojects.
• Applies appropriate project management methods and tools.
• Identifies assesses and manages risks effectively.
• Tracks activities against the project schedule managing stakeholder involvement as appropriate.

Exercise coordination

• Work with the exercise planner team to determine the communication and information system needs for exercises.
• Evaluate the CIS requirements and prepare a brief overview for the internal stakeholders
• Evaluate the technical and incident management support expected during the exercise
• Support the exercise planner in the evaluation of the possible CIS solutions and alternatives to meet the requirements
• Liaise with exercise planners and various CIS teams to ensure all technical elements are aligned with the exercises objectives.
• Plans schedules monitors and reports on exercise portfoliorelated activities.
• Engages with senior managers to ensure the portfolio will deliver the agreed business objectives.
• Notifies projects/change initiatives of issues and recommends and monitors corrective action.
• Advises on the available standards procedures methods tools and techniques.
• Identifies and evaluates alternative solutions.
• Ensures that all participants are engaged throughout the exercise and fully prepared to support the operational environment.
• Builds longterm strategic relationships with senior stakeholders (internal and external).
• Supports operational managers to ensure that all plans work packages and deliverables are aligned with the expected benefits.
• Builds longterm strategic relationships with senior stakeholders (internal and external).
• Acts as a single point of contact for the exercise stakeholders facilitating relationships between them.
• Negotiates to ensure that stakeholders understand and agree on what will meet their needs and that appropriate agreements are defined.
• Oversees monitoring of relationships including lessons learned and appropriate feedback.

Requirements definition and management

• Defines and manages scoping requirements definition and prioritisation activities for initiatives of medium size and complexity.
• Contributes to selecting the requirements approach.
• Facilitates input from stakeholders provides constructive challenge and enables effective prioritisation of requirements.
• Establishes requirements baselines obtains formal agreement to requirements and ensures traceability to source.

Additional duties for this post:

Project management

• Deliver on time/cost and scope of Projects under his/her responsibility
• Contribute to other project activities in support of higher roles Project Managers (from project initiation to project closure).
• Take appropriate actions following Agency procedures and upper management decisions to successfully deliver projects.
• Adopt the project approach defined by his/her Projects Portfolio Manager following Agency processes.

Risk management

• Carries out risk management activities within a specific function technical area or project of medium complexity.
• Identifies risks and vulnerabilities assesses their impact and probability develops mitigation strategies and reports to the business.
• Involves specialists and domain experts as necessary.

Skill Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A minimum requirement of a Bachelors degree at a nationally recognised/certified University in a related discipline and 2 years postrelated experience.
• Or exceptionally the lack of a university degree may be compensated by the demonstration of a candidates particular abilities or experience that is/are of interest to NCI Agency that is at least 6 years extensive and progressive expertise in duties related to the function of the post.
• Recent experience in Project management of C4ISR acquisition and / or development projects for a large organization.
• Experience in Project Management tools managing cost and labour.
• A recognised formal Project Management qualification such as PRINCE2 or PMP. The lack of formal qualifications can be compensated by the demonstration of expertise and experience in the domain

Education Experience and Training (Desirable):

• Knowledge of NATO responsibilities and organization to include NATO Security Policy and supporting directives;
• Several years of experience (at least 5 years) with CIS project planning operations planning and support system architecture and security governance including strategic alignment and risk management.
• Prior experience of working in an international environment comprising both military and civilian elements;
• Prior experience in exercise coordination acting as a single point of contact for the exercise stakeholders.

Required Experience:

Unclear Seniority