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You will be updated with latest job alerts via emailWe bring together the expertise cultural diversity and creativity of over 8000 employees worldwide and were committed to equal opportunities in all aspects of employment (gender LGBT disabled persons or people of different origins) and to promoting Diversity &Inclusion by creating a work environment where all employees are treated with dignity and respect and where individual differences are valued.
As part of CESAMEs activities (Central Software Asset ManagEment) for the AXA Group the Contract Manager having the responsibilities of several contracts is accountable for the contract and the referent for all contractual aspects. He/she has to drive the following activities in coordination with the License manager and the chargeback manager assigned to those contracts but also Procurement legal finance and product owner teams :
Identify all the elements of the contract to enforce our engagements and implement efficiently a standard process for the including the contractual obligations of all parties the evolution the vendor governance and the financial risks (especially in regard to compliance)
Anticipate legal and compliance risks
Understand all contract mechanisms (contractual financial legal licensing) to maximize the value of the contract for the benefit of the Group
Supervise all the CESAME activities related to the contract in relationship with all stakeholders (Group Procurement clients in AXA entities product owner finance team support in India etc.
Followup and communicate to the customers in the AXA Entities all key elements of the contract life having a financial and/or operational impact on the vendor relationship and on the Client usage
Work with Product owner and account manager to promote Contracts under her/his responsibility
Manage specific governance or contribute to procurement governance with the vendor and address all pending points if needed
Support procurement team for preparing the scope of renewal and new principal deals to negotiate
DOMAINS OF RESPONSIBILITY
For the contracts he manages the Contract Manager is responsible to manage life of contract which consists in :
Contract :
Contract mapping : Identify all documents related to the Contract that will structure the relationship with the vendor (MLA ULA Appendix etc. document it and maintain it
Identify & Analyze Financial & Legal Risks. Set up a mitigation plan with Finance and legal teams. Follow up. Contribution to Budget instructions
Complete Contract Prerequisites (install inventory tools user registrations Full Capacity Virtualization hard capping etc.
Identify and manage Time Driven Commitments (Reports Renewals Declarations Disclosures) with the support of the team.
Drive initiatives to optimize cost and maximize value of the contract by leveraging all contracts T&C. Recommend to Procurement any legal and financial improvement..
Manage scope variation (expansions / divestitures) and (services products entities)
Inventory and compliance management :
Implement a strategy to inventory products in the contracts by leveraging existing tools and Flexera. Liaise with CTO and CIO if needed
Anticipate noncompliance risks with License manager. Calculate the financial exposure for AXA Group. Request mitigation plans to AXA entities or Product owner and followup.
Address Audit Requests Proactively
Work with Partnership Office and Account manager to promote and value contract under her/his responsibility
Governance :
Ensure that roles and responsibilities of each stakeholder have been clarified for the global management of the contract (Clients Group Procurement etc.. Clarify escalation process.
Set up and lead the global governance with the vendor on the contract side in partnership with Procurement
Support and give strategic directions to Procurement team during contract negotiation (Contract negotiation is not under contract manager responsibility) and for contract evolution.
Lead the CESAME Community Share vendor information and key contract information. Ensure contribution of license manager to provide information
Be the escalation point for operational issues encountered at local level with a vendor
Accountable for all activities related to the contract. Manages the activities of the license manager and the chargeback manager in the scope of the managed contracts.
KPIs Deliverables
All contract documents mapped together. Contract Summary template published and filled
Contract Obligation and Risks Template published and filled. Mitigation plan available
Stakeholders management : RACI matrix for global contract management
Governance meeting minutes / Fortnightly reports
Communication plan executed
Financial situation (balance sheet cash collection) up to date
AXA contracts signed and stored
Compliance situation available Financial exposure mitigated
Track records of savings and cost avoidance
As a worldleading insurance company we act for human progress by protecting what matters. With 153000 employees in 54 countries working with 105 million customers weve created a truly dynamic and vibrant community. Inclusion and diversity link closely with our values and together were nurturing a culture of
respect for each other for our customers and the communities around us. Join AXA and youll feel like you belong are included and can thrive. Youll be able to shape the way you work and truly grow your potential as you seek out new opportunities push boundaries and benefit people in critical moments of their lives. This is your chance to build the tomorrow you want. Know you can.
Software Asset Management and more particularly Contract management skills legal and financial awareness
Knowledge of major vendors is a must (Oracle IBM VMWare) but also SaaS vendors (Salesforce Genesys Adobe) or cloud provider (Microsoft Azure or AWS).
Leadership and management skills able to evolve in a complex environment with multiple stakeholders (internal and external)
Very good communication skills to contribute to CESAME community (AXA Entities over the world)
Work in a team build relationship with other team Share to succeed
Work in an International context Speak fluently English
DIMENSIONS
Group AXA global contracts.
Relationships with customers in AXA Group vendors Group Procurement etc.
Can manage contracts portfolio up to 50 M
AXA is becoming a sustainable techled company and at AXA Group Operations we are one of the major catalysts for this transformation.
We set the tone by triggering and empowering the evolution of our insurance business model through technology and innovation driving its concrete implementation globally at speed with a high quality of advisory and .
We are present across 17 countries with committed highly qualified teams. We leverage technology data sourcing security and investment allocation in a global way but also achieve economies of scale and synergies when necessary.
At AXA Group Operations we want to be recognized in three fields of action:
Full-Time