Administrative Assistant
Administrative Assistant
Posted on :
28-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
28-04-2025
Job Description
Administrative Assistant
Our client is seeking a Administrative Assistant for a temporary position (W2 Only) in New York NY
This is an excellent opportunity for the right individual. If interested in exploring this great opportunity please apply directly at are encouraged to apply.
Position Details:
Duration: 2 years
Hours: MF 37.5 hrs per week
What to Expect:
The Office Services and Facilities Management units are looking for an experienced administrative assistant to fulfill the role of Facilities Management Administrator. The Administrator will collaborate with the Director of Facilities and Operations to ensure that New York City DFS operations are operating efficiently and effectively. Person hired for the role will be expected to assist on space planning liaison and vendor/contractor management; assist with the scheduling mailroom operations; oversee storage and inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on health and safety operations. Preferred skills in this role will be staff supervision and direction scheduling organization and project management. Prior experience with building management preferred but not required if skillset is transferable.
Job duties include:
Coordinate all staff moves at New York City Office.
Schedule and track conference room set ups office moves workstation setups to ensure spaces are properly maintained andprepared for scheduled activities.
Ensure that all work performed meets contracted guidelines and inform supervisor of any problems.
Acting as a liaison between departments to ensure smooth scheduling of office activities.
Supervise and ensure that mailroom operations operate smoothly and that only authorized personnel access the mailroom.
Ensure timely completion of courier services and create tracking system.
Coordinate with Facilities staff to ensure workspaces are properly set up including furniture nameplates and essentialsupplies.
Create procedures for next steps if DFS staff are noncompliant.
Maintaining schedules logs and reports related to office operations.
Oversee building (agency) ID system building access and visitor information. Run regular reports to provide to supervisor.
Assist in maintaining active staff drawings and occupancy reports.
Manage conference room reservations and shared office spaces to optimize utilization.
Communicate scheduling updates and workspace changes to relevant departments.
Support general administrative tasks related to Facilities operations.
Work closely with Emergency Management teams to ensure fire safety team assignments (e.g. fire marshals search teamsPINA list) are accurately recorded.
In addition the candidate must possess and/or have the ability to:
Microsoft Office Suite Experience (e.g. Word Excel Teams Outlook)
Job duties include:
Coordinate all staff moves at New York City Office.
Schedule and track conference room set ups office moves workstation setups to ensure spaces are properly maintained andprepared for scheduled activities.
Ensure that all work performed meets contracted guidelines and inform supervisor of any problems.
Acting as a liaison between departments to ensure smooth scheduling of office activities.
Supervise and ensure that mailroom operations operate smoothly and that only authorized personnel access the mailroom.
Ensure timely completion of courier services and create tracking system.
Coordinate with Facilities staff to ensure workspaces are properly set up including furniture nameplates and essentialsupplies.
Create procedures for next steps if DFS staff are noncompliant.
Maintaining schedules logs and reports related to office operations.
Oversee building (agency) ID system building access and visitor information. Run regular reports to provide to supervisor.
Assist in maintaining active staff drawings and occupancy reports.
Manage conference room reservations and shared office spaces to optimize utilization.
Communicate scheduling updates and workspace changes to relevant departments.
Support general administrative tasks related to Facilities operations.
Work closely with Emergency Management teams to ensure fire safety team assignments (e.g. fire marshals search teamsPINA list) are accurately recorded.
In addition the candidate must possess and/or have the ability to:
Microsoft Office Suite Experience (e.g. Word Excel Teams Outlook)
Qualifications for Success:
Minimum qualifications:
The candidate must have a minimum of:
a. Associates Degree or Higher
b. Eligible to work in New York State.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex sexual orientation gender identity pregnancy status as a parent age protected veteran status family medical history or genetic information political affiliation status as a qualified individual with disability or other nonmerit based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
Employment Type
Contract
Key Skills
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