Forms Records Analyst 2 DOH8612
Forms Records Analyst 2 DOH8612
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Description
Forms & Records Analyst 2
12month appointment
Tumwater WA (onsite)
Join the Washington State Department of Health as a key contributor in the Center for Health Statistics (CHS)! CHS plays a vital role in collecting managing and distributing essential public health data including vital records hospital data and health risk behaviors. This data supports decisionmaking research and public health initiatives across the state. As part of our team you will enhance data accessibility and reliability by improving record tracking processing mail and maintaining digital archives.
Key Responsibilities Include:
- Screen amendment requests for compliance and determine missing documentation
- Develop and maintain tracking systems for processing legal vital record amendments.
- Process and scan high volumes of mail ensuring quality and accuracy.
- Manage digital and manual filing systems ensuring efficiency and accessibility.
- Identify workflow inefficiencies and recommend improvements.
- Maintain and update documentation job aids and desk manuals.
Why join our team
- Impactful Work: Ensure the integrity of vital records directly contributing to public health initiatives and policymaking in Washington State.
- Collaborative Environment: Work alongside dedicated professionals in a supportive setting that values innovation and continuous improvement.
- Growth Opportunities: Expand your expertise in data management process optimization and regulatory compliance.
This recruitment will be used to fill a 12month nonpermanent (temporary) appointment in Tumwater WA.
Benefits and Lifestyle
We prioritize your worklife balance and offer one of the most competitive benefits packages nationwide tailored to support your lifestyle. Discover more about Why DOH by visiting .
We are the Washington State Department of Health (DOH)
At DOH we safeguard public health in an everevolving world. Through collaboration with local health jurisdictions and state federal and private partners our programs and services impact every Washingtonian and visitor daily. Were driven by Equity Innovation and Engagement as outlined in our Transformational Plan for the future of Washington health.
Required Qualifications
You must meet ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter resume and/or applicant profile.
Option 1:Three 3 years of experience in office/clerical duties in a high production environment.
Option 2:Associates degree or higher education; and two 2 years of experience in office/clerical duties in a high production environment
AND:
Six 6 months of experience and an ability to use computer software as follows:
- Microsoft Word to create format edit preview print and save documents.
- Excel Smartsheet or other software for creating tracking sheets for entering and maintaining data for program work.
- Outlook or similar email management system to compose send and respond to electronic mail and manage calendar.
Preferred Qualifications:
- Two 2 years of experience with document scanning and quality assurance processes.
- One 1 year of experience creating and managing Smartsheets.
- One 1 year of analytical experience reviewing documents and taking appropriate action based on an analysis of the information.
- Adobe Pro to edit and create PDF documents.
APPLICATION DIRECTIONS:
To apply click Apply and complete the application. Attach your resume and cover letter. In your Applicant Profile include at least three professional references (including a supervisor a peer and someone youve supervised or led if applicable). Please do not include private information such as social security number or year of birth.
Make sure to document your years of experience skills and abilities as listed in the qualifications section of this job posting.
Attach the following:
- Resume
- Cover letter
- Three or more professional references if not included in your applicant profile
- DD214 (if applicable)
Do notattach or include the following these documents will not be reviewed:
- Personal photos do not submit any documents containing personal photos.
- Transcripts
- Letters of recommendation
- Certifications or diplomas
- Projects or portfolios
Conditions of Employment:
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE).
I am prepared with or without accommodation to do the following:
- Work fulltime Monday through Friday at our office in Tumwater WA.
- Commit to a fulltime 40hour workweek schedule.
- Move objects weighing up to 25 pounds.
- Work 8 a.m. 5 p.m. A flexible work schedule may be considered at the incumbents request subject to supervisory approval.
- Use standard office furniture and equipment (e.g. desk office chair filing cabinet computer monitor(s) keyboard and mouse printer phone fax machine copy machine etc..
- Communicate through applications such as MS Teams and MS Outlook.
- Adjust my work schedule occasionally to align with business needs which may entail working evenings and weekends.
- Engage in emergency response exercises and highpriority assignments as assigned during emergency events.
Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD214 (Member 4 copy) NGB 22 or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
Equity Diversity and Inclusion: We regard diversity as the foundation of our strength recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equalopportunity employer. We prohibit discrimination based on race/ethnicity/color creed sex pregnancy age religion national origin marital status the presence or perception of a disability veterans status military status genetic information sexual orientation gender expression or gender identity.
Questions and Accommodations: If you have questions need accommodation in the application or selection process or need information in an alternative format contact Zach Covingtonat. For general DOH recruitment questions email the Talent Acquisition Team at. Deaf or hard of hearing contact Washington Relay Service at 711; individuals outside of Washington State contact Washington Relay Service at.
Technical Support: Reach out to NEOGOV directly atfor technical support and login issues.
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled the candidate pool may be used to fill additional open positions for the next sixty 60 days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected listed or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.
Required Experience:
IC
Employment Type
Full-Time
