Secretary part-time Basic Needs Center
Secretary part-time Basic Needs Center
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Job Description
About College of the Desert
The College of the Desert Desert Community College District enrolls approximately 15000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a HispanicServing Institution (HSI) College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a twoyear college we offer Associates Degree for Transfer both in Art and Sciences Associates Degrees and Certificates across a wide range of disciplines.College of the Desert is a district that consists of leadership staff and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color students with disabilities students who are first generation to college veterans students of all ages students with diverse socioeconomic backgrounds dreamers and students of diverse sexual orientation and gender expression.
When you join College of the Desert you can expect to be part of a diverse inclusive and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences emphasizes collaboration and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.
Interested in learning more about College of the Desert and the Coachella Valley Visit the links below.
Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages socioeconomic backgrounds genders abilities and orientations. As such we prioritize individuals who fully demonstrate their understanding of the community we serve the benefits of diversity in a professional and educational setting and values creating a culture that brings people together. A successful candidate will value working in a collegial collaborative environment that is guided by a commitment to inclusion student education and equity. An equityminded individual is a person who already does or has demonstrated the desire to:- Understand the importance of holding ourselves accountable as faculty staff and leadership for closing equity gaps and engaging in equitable practices;
- Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
- Encourage positive raceconsciousness and embrace human difference;
- Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
- Strategically build buyin and participation among colleagues for equityrelated initiatives.
Description
BASIC FUNCTION
Under the direction of a Coordinator Supervisor or Director of a small program perform a wide variety of secretarial and clerical duties in support of an assigned department or function.
DISTINGUISHING CHARACTERISTICS The Secretary provides support to a Coordinator Director or other supervisor of a small program or function. The Senior Administrative Secretary reports to a Vice President and provides a broad range of administrative support to a College Administrator. The Administrative Secretary performs duties as primary secretarial support to a Dean of a division or Director of a major program or function.Examples of Duties
REPRESENTATIVE DUTIES
- Perform secretarial duties and assist the supervisor with a variety of clerical secretarial and administrative duties; facilitate communications and coordinate activities between the supervisor staff public and other personnel; establish and maintain positive staff and public relations. E
- Review documents records and forms for accuracy completeness and conformance to applicable rules and regulations; compose routine correspondence independently or from oral instructions; compile data for reports as requested. E
- Monitor budget expenditures and transfers and maintaining financial records as assigned; maintain current account balances as assigned. E
- Order and maintain office supplies and other materials. E
- Communicate information in person or by telephone where judgment knowledge and interpretation of policies and regulations are necessary. E
- Receive open and distribute mail; receive visitors answer telephone calls and refer to appropriate staff members. E
- Type a variety of memoranda reports and other materials. E
- Arrange and schedule a variety of meetings appointments and conferences; prepare materials for meetings as assigned. E
- Train assign and review the work of other employees or student assistants. E
- Operate a variety of office machines and equipment including a computer and related software applications typewriter copier calculator and other equipment. E
- Maintain office files and prepare and type reports as necessary.
- Attend a variety of meetings and record notes as assigned. E
- Perform related duties as assigned.
Typical Qualifications
EDUCATION AND EXPERIENCE
Any combination equivalent to: graduation from high school and two 2 years of varied and increasingly responsible secretarial or clerical experience.KNOWLEDGE AND ABILITIESKnowledge of:Operations procedures and methods of office to which assigned; modern office practices procedures and equipment; applicable computer software programs including word processing spreadsheets databases and email; recordkeeping techniques and alpha and numeric filing systems; correct English usage grammar spelling punctuation and vocabulary; interpersonal skills using tact patience and courtesy; receptionist and telephone techniques.
Ability to:Perform a wide variety of secretarial and clerical duties in support of an assigned department or function; assemble diverse data for the preparation of reports; maintain complex and varied files and records; type at 45 words net per minute from clear copy; interpret and apply specific rules policies and procedures of the department or function to which assigned; operate a variety of office machines and equipment including typewriter computer and applicable software including word processing spreadsheets databases email and other related programs calculator copier and other equipment; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing to exchange information in person and on the telephone; meet schedules and time lines; prepare and type reports correspondence and related materials; bend at the waist kneel or crouch to file materials; sit or stand for extended periods of time.Supplemental Information
- WORKING CONDITIONSEnvironment:Office environment. Constant interruptions.
EMPLOYMENT STATUS- This is a grantfunded position.
SCHEDULE & LOCATION- This position is scheduled 19.5 hours per week 12 months per year.
- The schedule is Monday Wednesday 8:00 a.m. 1:00 p.m. and Thursday 8:00 a.m. 12:30 p.m.
- The primary location is Palm Desert Campus.
- The schedule and location is subject to change based on District need.
Notice to all Candidates for Employment:
The Immigration Reform and Control Act of 1986 Public Law 99603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The Desert Community College District (DCCD) will not sponsor any VISA applications nor take over any VISA.
Employees must reside in California while employed with the Desert Community College District (DCCD).
California Public Employees Retirement SystemandCalifornia State Teachers Retirement System:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS) who accepts employment with the DCCD to perform service that requires membership in CalPERS is eligible to elect to continue retirement system coverage under CalSTRS
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process please notify Human Resources at least two 2 business days prior to the job posting close or initial screening date by either calling or sending an email to .
Attendance Requirement:
All DCCD employees are required to report to work on a regular and consistent basis as scheduled to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at
NonDiscrimination Notice:
The DCCD provides access to its services classes and programs without regard to national origin immigration status religion age gender gender identity gender expression race ethnicity color medical condition military and veteran status genetic information ancestry sexual orientation marital status physical or mental disability pregnancy or because they are perceived to have one or more of the foregoing characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The DCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the DCCD is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report.
Diversity Equity Inclusion and Equal Employment Opportunity:
The DCCD is committed to creating an academic and work environment that fosters diversity equity and inclusion (DEI) and equal employment opportunity (EEO) for all and ensures that students faculty staff and managers of all backgrounds feel welcome included supported and safe. Our culture of belonging openness and inclusion makes the DCCD a unique and special place for individuals of all backgrounds.
The DCCD is looking for equity and inclusionminded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic socioeconomic cultural disability gender identity sexual orientation and ethnic backgrounds present within our community. When you join the DCCD you can expect to be part of an exciting thriving equityfocused and inclusive community that approaches higher education with the lens of social justice and collaboration among students faculty staff managers and community partners. In deciding whether to apply for a position at the DCCD you are strongly encouraged to consider whether your values align with the DCCDs mission and goals for DEIA and EEO.
Additional Resources
- Americans with Disabilities Act (ADA)
- California Department of Fair Employment and Housing (FEHA)
- Job Accommodation Network (JAN)
- AP 7100 Commitment to Diversity
- COD Equal Opportunity Plan
- Department of Labors Office of Federal Contract Compliance Programs (OFCCP)
THE DCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Employment Type
Full-Time
