Business Operations Coordinator
Business Operations Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Title:Business Operations Coordinator
Division: Finance and Administration
Department: Business Office
FLSA Status:Exempt
Salary Range: $44000/Annual Salary
EEO Job Group:5 E6
Position Summary
The University of Southern Indiana is accepting applications forBusiness Operations Coordinator.
Responsible for a broad range of accounting and business tasks to coordinate various shared services among University Business Office units monitoring financial activities recording financial transactions and compliance with all applicable legal and institutional requirements.
Duties/Responsibilities
- Monitor outstanding payments and notify recipients of unclaimed balances monthly. Validate requests for stop payments and replacement payments. Coordinate cancellation of payments with bank voiding of payments in Banner Finance system and reissuance of disbursements.
- Administer escheatment process. Perform monthly and annual unclaimed property liability account reconciliations. Prepare and send due diligence letters for unclaimed property as required. Create annual unclaimed property report and remit balances to Indiana Attorney Generals Unclaimed Property Division.
- Maintain and monitor checklist of external deadlines to ensure compliance with tax regulations grant requirements and other financial reporting obligations.
- Coordinate creation of vendors in payment portal to facilitate ACH enrollment. Identify vendors that can be paid by ACH and promote enrollment in program.
- Prepare journal entries and create select accounts receivable invoices ensuring all backup documents are complete.
- Monitor unreconciled pcard transactions ensuring receipts and required information are received by stated due dates.
- Communicate with cardholders proxies and financial managers for prompt resolution of noncompliant transactions.
- Review monthly reports from expense monitoring partner. Analyze discrepancies patterns and trends in transaction data.
- Investigate and resolve exceptions. Ensure compliance with cardholder agreements and University policies and procedures. Consult with cardholders and financial managers to resolve discrepancies.
- Monitor open travel encumbrances. Communicate with employees and financial managers to facilitate timely reconciliation of outstanding trip expenses.
- Support Bursars Office customer service operations during peak periods.
- Analyze accounting activity to identify transactions which may create tax obligations. Obtain recipient information for prizes awards gifts employee clothing or other taxable transactions when reporting is required. Collaborate with departments and financial managers to promote compliance with applicable tax regulations. Provide information to Manager of Accounts Payable or Manager of Payroll as necessary to satisfy University tax filing obligations.
- Identify subrecipients subject to single audit and obtain audit reports from them as required by Uniform Guidance 2 CFR Part 200. Verify receipt of most recent audit reports quarterly. Review reports for findings that potentially relate to USI subawards and provide quarterly updates to Assistant Vice President for Finance and Administration.
- Coordinate certification of faculty and staff effort on grants as required by Uniform Guidance 2 CFR Part 200. Communicate timelines and expectations. Distribute effort reports and monitor effort report completion. Identify and report exceptions to University Budgeting.
- Assist employees students and guests with questions about the travel expense reconciliation process how to complete travel reimbursement forms eligibility of expenses and documentation requirements. Identify investigate and resolve problems related to travel payments.
- Assist cardholders proxies and financial managers with questions about procurement card systems and processes.
- Manage University Business Office supply inventory. Monitor inventory levels and budget availability. Coordinate acquisition of all supplies services and equipment for University Business Office operations.
- Other duties as assigned.
Required Knowledge and Skills
- Bachelors degree in accounting business or related field or seven years of directly related experience.
- Strong interpersonal skills including written and verbal communication.
- Strong problemsolving skills with the ability to identify and analyze problems as well as devise solutions.
- Strong organizational skills required with ability to manage time and meet deadlines.
- Attention to detail and accuracy.
- Working knowledge of word processing spreadsheet and electronic mail programs.
- Ability to maintain confidentiality.
Regular Work Hours/Travel Requirements
- Standard work hours are Monday through Friday 8:00 am to 4:30 pm.
- Occasional irregular hours may be required.
About USI
The University of Southern Indiana is a public higher education institution located on a beautiful1400acre campus in Evansville IN. We offer employees exceptional benefits! Benefits for thisposition include:
- Affordable medical dental vision life and short term and longterm disability insurance plans.
- Retirement plan where the University makes the total contribution equivalent to 11 of annual salary.
- Full tuition fee waiver for employees/75 for spouses and dependent children.
- Vacation and sick time
- Holiday pay
- Free access to Recreation Fitness & Wellness Center.
- Access to oncampus University Health Center and Dental Hygiene Clinic.
For more information about the benefits that USI offers please visit Process
Search Committee Chair:
If you have questions about the open position please contact Jonathan Shoptaw search committee chair at .
Best Consideration Date:
For best consideration please submit materials before May 15 2025.
PreEmployment Screening
A background check will be required for employment in this position.
Authorization to Work in the United States
USI will not sponsor an employmentrelated visa for this position.
Interview Accommodations
Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at or. Contacting the manager of Employment is intended for use in seeking disabilityrelated accommodations only. For general applicant inquiries contact Human Resources at or.
EEO Statement
USI is an Equal Opportunity Employer as to all protected groups including protected veterans and individuals with disabilities
Required Experience:
IC
Employment Type
Full-Time
