BCLA Course Scheduling and Resource Manager

Under minimal supervision the uniquely qualified candidate identified will provide specialized support for the Deans office and college departments programs and centers. This position will interact with staff faculty and department leaders to ensure the adequacy of resources within budgetary constraints monitoring course enrollments to ensure proper utilization of faculty resources and supporting the success of college programs. The position also performs project management analytical budget and reporting for the Deans office while exercising initiative discretion and independent judgment.

Position Specific Responsibilities/Accountabilities

Comanage Undergraduate Enrollment to ensure proper utilization of faculty resources: 30

working with departments to plan and administer the course schedule including core offerings

supporting curricular planning for departments and programs

managing relationships with department chairs to deliver the schedule

Oversee the College Assets Resources & Facilities Management 30

Coordinate analysis of space and technology needs in BCLA; provide leadership on identifying solutions in dialogue with FM IT and budget personnel.

Manage and track BCLA computers manage RMP cycles interface with purchasing ensure installation etc.

Maintain inventory of BCLAowned furnishings and technology/software including management of requests related budgets project/install oversight and ongoing assessment of needs; interface with departments individual faculty and staff in other university divisions) as needed;

Function as the primary Deans Office liaison related to Academic & Instructional Technology (assessment and oversight interface with departments individual faculty and staff and routines managed by ITS; coordinating related projects)

Coordinate technology furnishing and setup for new faculty offices and collaborate with Deans Executive Assistant and Academic Budget personnel to track allocations and expenditures related to faculty startup agreements;

Manage space projects in BCLA including keeping inventory of the use of BCLAassigned and stewarded spaces; working with Deans Office team and faculty/staff in BCLA to identify space project opportunities; working with the Dean on space project prioritization; and project management in collaboration with appropriate LMU FM and Maintenance personnel.

Support Deans Office team faculty leadership and program staff with general assets technology budget and space project queries.

Coordinate BCLA Budget Projects and Support: 20

Strategic Budget Requests work with Dean and Associate Deans to identify priorities develop proposals and manage the annual request procedures along with implementation.

Undertake routine budget analysis and track spending related to areas of responsibility and also special projects in coordination with Academic Budgets team. Support for other staff in Deans Office and BCLA departments programs and centers related to Space IT and resource budget queries.

Manage annual reporting and analysis related to UnitLevel Plan Implementation: 10

Serve as the Cascade liaison for the Deans Office ensuring all Associate and Assistant Deans are up to date with their entries which in turn creates the Annual Report.

Orchestrate yearend reporting within the Deans Suite/Deans Office team; coordinate yearend data gathering.

Manage and coordinate Staff and Faculty Onboarding and Offboarding: 10

Coordinate onboarding for new incoming faculty including their access to office space computer and phone setup etc.

Manage resignations and offboarding procedures for Deans Office and other BCLA staff and faculty which includes return of assets purchasing card one card etc.

Manage the hiring and scheduling and time sheet approval of the Advising Center Graduate and Undergraduate students.

Represent the College on committees public events and professional organizations as delegated.

Performs other duties as assigned.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission vision and values of the university. Communicate and employ interpersonal actions that model high standards of professional responsible accountable and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Baccalaureate Degree and/or related equivalent experience is required MA or MBA preferred. Incumbent will be expected to continue upgrading knowledge skills and abilities needed to keep abreast of regulation/policy changes and trends in higher education to advance the overall effectiveness of the Deans work and operation.

• Minimum five years of successful experience preferably in higher education administration or its equivalent. Significant budget acumen required. Supervisory experience desired.

• Possess broad knowledge of all aspects of university administration protocol including relationships with areas overseen by the Cabinet and/or vice presidents and their teams; understand stewardship of donors and engagement of other key university constituents. Maintain effective consultation and collaboration with Director of Development and Assistant and Associate Deans and other Deans Office BCLAwide and LMU staff as necessary.

• Must have common sense sound judgment tact discretion persuasion as knowledge of and commitment to the mission and goals of Catholic higher education.

• Ability to analyze manage multitask motivate plan organize and execute day to day operations and work under constant deadlines while maintaining a rigorous and detailoriented approach to each task. Ability to assess prioritize and delegate the flow of work including the ability to relieve the Dean of routine details and exercise initiative and independent judgment in Deans absence.

• Highly developed organizational skills. Ability to analyze manage multitask motivate plan organize and execute daytoday operations. Work under constant deadlines and maintain a rigorous and detailoriented approach to each task. Ability to assess prioritize and delegate the flow of work on a daily basis. Demonstrated ability to work effectively as a team member and independently.

• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex highly technical information. Strong listening skills and ability to grasp information quickly and completely. Demonstrated ability to share information in written and oral forms concisely correctly and effectively in meetings and public presentations. Ability to write intelligently eloquently diplomatically and persuasively and to prepare memos reports and other documents efficiently.

• Demonstrated computer competency and experience in Microsoft Excel Word PowerPoint etc. in both Mac and PC environments. Ability to adapt to systems changes effectively and expeditiously. Must be able to train or assist others with technology be able to update standard information/data to website/blog within the applications content management system.

• Represent LMU within the Bellarmine College of Liberal Arts community and at professional organizations events or associations.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of this position.

Staff Regular

Salary range

$66600.00 $86600.00 Salary commensurate with education and experience.

Loyola Marymount University a Carnegie classified R2 institution in the mainstream of American Catholic higher education seeks outstanding applicants who value its mission and share its commitment to inclusive excellence the education of the whole person and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal state and local law. We invite all persons in the full diversity of their being life experience and beliefs to apply. (Visit for more information.