Samples Specialist
Samples Specialist
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Job Description
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HOW WE TAKE CARE OF YOU:
- For full time employees Health Dental Vision 401K with generous matching program generous paid time off.
- Potential Annual Bonus Opportunity.
- 50 discount at restaurants and retail locations.
- Career advancement opportunities as we are growing!
- For more benefit related information please click HERE.
Please cut and paste this URL into a new browser to view our detailed list of benefits or apply directly on our career site
THE COURSE
The Samples Specialist is seasonally responsible for executing product set up and maintenance in enterprise systems product labeling inventory tracking internal documentation photography coordination and support for the processing of all Design Sales DTG Ecommerce and PR samples. Responsible for the daily facilitation and coordination of coinciding sample needs for PR Marketing Sales and ECom Photo Shoots.
BE THE ISLAND GUIDE
SEASONAL 2 Brand Launches per year)
- Utilize Flex PLM database to obtain Product Set up & Sampling information
- Through Excel templates and manual data entry: Create Blue Cherry style master production orders & sales orders for Mens Apparel Womens Apparel and Womens Swim. Accessory and Home brands also managed within FileMaker and other systems.
- Process Brand Launch Samples
- Unpack; Sort (Brand/Business Unit); Address & Solve any issues; Barcode; Scan into FileMaker (Inventory System); Deliver to appropriate Business Unit; Update Blue Cherry POs reflecting samples received; Steam lines as necessary for presentations; Log and distribute swatches
- Communicate with Design Production & Sourcing and factory agents to coordinate/distribute sample tracking documents and to determine outstanding sample status.
- Assist in Brand Launch preparation by coordinating with Visual DTG Design International Marketing and Independent Contractors.
- Manage and coordinate the sample photography for branded line lists and B2B wholesale tool.
- Update enterprise systems daily to maintain the photo log in Flex PLM accurate sample tracking in FileMaker and current Studio Shot Lists in Excel.
- Daily communication with photo studio concerning questions/issues sample pickup & return
- Wholesale Sales Rep sample order management
- Communicate with the Distribution Center as needed to resolve/determine Sales Rep sample status as well as facilitate the shipping needs for each Rep
- Analyze inventory regarding the orders as needed
- Clean Up
- Run reports to organize & analyze data needed to Invoice the sample lines shipped directly to Seattle; Load orders into Blue Cherry and coordinate with the DC to complete the invoicing process.
- Update all dropped styles/colors
DAILY
- Facilitate and orchestrate all corporate photo shoots and sample photography requests including but not limited to:
- ECommerce/DTG/Marketing digital assets through studio and On Location shoots
- Photo Management Requests submitted to the Samples Dept. for a specific
- Prep / Hand Off / Ship
- Work in FileMaker to Research/Analyze Request submitted in TrackVia; Order samples as necessary from DC/Vendor through Blue Cherry email or ; Work with requestor on any substitutions needed; Gather internal samples; Create sample check out; coordinate shipping and/or pick up; communicate check out & shipping/pick up information back to requestor
- Manage within TrackVia all Outstanding samples that miss an intended
- Update all photo requests in TrackVia maintaining a current status for all styles/colors uploaded
- Return
- Unpack; organize; check in; return samples to appropriate Business Unit; follow up on any missing/outstanding samples
- Post
- Communicate with various internal/external contacts to manage post sample needs for color work reshoots etc.
- Prep / Hand Off / Ship
- Photo Sample Request Management Ordering photo samples from our factories
- Process internal and external requests submitted to the Samples Dept. for photo samples to be ordered from the factory
- Maintain current Excel seasonal templates posted internally on a network drive and on for our Wholesale Sales Team
- Save Review and Submit all orders to the Production Teams through excel spreadsheets posted on
- Update FileMaker with samples expected for tracking and management
- Create internal requests for Ecom shoots during research and analysis of each request
- Utilize an Excel template to create a photo sample request to be submitted on ; Save Review and Submit.
- Update FileMaker with samples expected for tracking and management
- Process samples when they arrive
- Sort internal vs external according to packing list; Barcode/Receive internal samples; Distribute internal samples; Log activity for external samples in FileMaker including shipping information for tracking
- Process internal and external requests submitted to the Samples Dept. for photo samples to be ordered from the factory
- Positively work with the team as well as independently to efficiently execute multiple highpriority deadlines at any given time
- Maintain the daily organization of all the sample areas including the rotation of all brands multiple times a year for Archiving and Sample Sale.
- Assist with the training of temps/new hires as requested by Manger or Lead
ESSENTIALS FOR LIFE IN PARADISE
- High School Diploma or equivalent required.
- Some college courses are preferred.
- 12 years general office or customer service experience.
- Knowledge of Microsoft Word Power Point and Outlook.
- Intermediate knowledge of Microsoft Excel preferred.
- Able to work in custom computer programs.
- Attention to detail and follow through skills.
- Able to work independently in a teamoriented environment.
- Ability to multitask.
- Strong communication skills.
- I am willing to work overtime.
- Must be very flexible with time during Sample Seasons
- Must have strong organizational skills.
- Position interacts with all areas of the Company and requires good people skills.
- Must have strong Data Entry skills.
- Work well in a fastpaced environment
- Ability to lift and/or move up to approximately 30 lbs. frequently
- Ability to bend stoop or kneel frequently
- Routine standing of approximately 2 hours per day
- Maneuvering the following types of equipment or machinery: hand truck.
Multiple factors will vary the applicable rate of pay for this role including an individuals experience knowledge and skillset as well as work location and available budget.
Pay Range: $20.76 $27
Mahalo (thank you) for your interest in Tommy Bahama!
Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on race color sex gender gender identity gender expression religious creed sexual orientation pregnancy national origin ancestry age military and veteran status marital status physical or mental disability protected medical condition genetic information reproductive health decisionmaking or any other characteristic protected by law. If you need an accommodation to complete an online application please contact the location you are applying to or send an email to our recruiting team at .
Tommy Bahama participates in EVerify. Details in English and Spanish. Right to Work Statement in English and Spanish.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
