Accounting Technician
Accounting Technician
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Salary Not Disclosed
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Job Description
Job Description Accounting Technician
This position will be assigned to the ASB Office Gilroy High School
Description of Basic Functions and Responsibilities: To perform a variety of specialized accounting work including accounts payable and receivable fiscal assignments that include posting processing and monitoring activities related to cash receipts accounts receivable transactions vendor invoices accounts payable disbursements employee reimbursements and internal auditing; to prepare maintain review reconcile and distribute related reports.
This job classification of Accounting Technician requires accuracy in the performance of work including but not limited to accounts payable accounting receivable and specialized school finance reporting as required and directed. Employees in this job classification receive general to limited supervision within the framework of defined rules and procedures. This job classification is responsible for the accurate and timely work production under stringent timelines.
Typical Duties:
- Post cash transactions including applying remittances addressing exceptions and processing account adjustments.
- Processes and monitors account receivable transactions including posting invoices reconciling account receivable ledgers resolving uncollected amounts and/or monitoring aging reports.
- Processes vendor invoices including verifying and/or obtaining payment approval matching purchase orders and receiving reports and addressing exceptions.
- Processes and monitors account payable disbursements; recalculating invoices reviewing account codes for accuracy and verifying supporting documents and data.
- Matches checks to invoices distributes checks attaching warrant audit list to payment documents.
- Process employee reimbursements including the auditing of supporting documentation reconciling receipt information reviewing for policy compliance posting data and distributing checks.
- Performs internal audit functions including warrant audits documentation audit trails and complying with audit procedures.
- Accesses online accounts payable/receivable information interpreting data changing account codes and entering internal/external accounts receivable invoices and purchase orders into online programs.
- Performs analysis of budget encumbrances and available fund information ensuring availability of funds for payable and reporting problems to Director Food Services or designee in a timely manner.
- Analyses review reconciles and/or distributes monthly financial and general ledger reports ensuring proper recoding reconciling of internal and external vendor records processing corrected journal vouches completing yearend activities and/or monitoring 1099 issues.
- Review monthend and interim financial reports preparing adjusting journal entries and reconciling balance sheet accounts to subsidiary ledgers.
- Maintains supporting work papers for general ledger for accrued expenses at yearend; records prepaid expenses and abatements of expenditures.
- Pay sales and use taxes.
- Monitors encumbrances and budget balances for proper classification of revenues and expenditures and report discrepancies to Director Food Services or designee.
- Operates internal accounting information systems microcomputer hardware and software including but not limited to spreadsheet word processing online general ledger and routine office programs.
- Prepares maintains and/or revises customized reports and/or spreadsheets relating to vendor payments general ledger transactions purchase order status tracking and accounts for utility water facilities and leases and designated site program accounts.
- Performs yearend closing procedures analyzing revenues and expenditures.
- Prepares ensures proper endorsement and distributes checks; reconciles balance sheet accounts as assigned.
- Performs general office/clerical support duties such as responding to telephone inquiries filing and prepares informational summaries and board agenda items.
- Assists with purchase card expenditure processing preparing maintain and/or monitoring journal entries transactions and expenditures for departments and programs.
- Performs other related duties as assigned by Director Food Services or designee.
Employment Standards:
- A valid California Drivers License
- A driving record which meets Gilroy Unified School District insurance requirement
Knowledge of:
- General principles and procures of accounting auditing budgeting bookkeeping and fiscal record keeping as related to accounts payable and receivable functions and assignments.
- Principles or internal fiscal controls and policies.
- Appropriate laws codes standards and fiscal reporting requirements related to accounts payable and receivable function and assignments.
- Microcomputer operations software and hardware used in the performance of accounting budget analysis and fiscal reporting responsibilities.
- Modern office methods practices procedures and equipment.
- Proper English usage including grammar punctuation spelling and sentience structure.
Ability to:
- Perform a variety of specialized complex accounts payable and receivable fiscal assignments.
- Plan organize and prioritize work assignments to meet timelines and facilitate workflow.
- Analyze interpret and apply pertinent codes laws rules and regulations.
- Understand and apply internal fiscal control in performance of work assignments.
- Identify problem areas or situations evaluate problem causes and take appropriate action to resolve identified problems.
- Prepare create analyze and/or maintain routing and custom financial summaries and reports.
- Make arithmetical calculations quickly and accurately; identify and correct errors in arithmetical calculations made by others.
- Process monitor audit reconcile post and balance a variety of accounts payable and receivable data and transactions.
- Operate standard office equipment including but not limited to computers calculators typewriters printers copiers and fax machines.
- Skillfully use automated accounting systems as well as spreadsheet and work processing software.
- Communicate effectively orally and in written form.
- Effectively represent Gilroy Unified School District in working with internal/external customers.
- Establish and maintain effective work relationships with those contacted in the performance of required duties.
Nondiscrimination Statement
The Gilroy Unified School District prohibits discrimination intimidation harassment (including sexual harassment) orbullying based on a persons actual or perceived ancestry color disability gender gender identity gender
expression immigration status nationality race or ethnicity religion sex sexual orientation or association with a
person or a group with one or more of these actual or perceived characteristics. For questions or complaints contactEquity Compliance Officer Title IX Coordinator and Section 504 Coordinator: Paul Winslow
Superintendent Human Resources 7810 Arroyo Circle
Required Experience:
IC
Employment Type
Full-Time
