Job Description
Finance Assistant (Job share) X2
Location: Fully remote with some requirement to go into the office on a Tuesday once every 34 weeks in central London.
Salary: 30k 35k FTE (prorata)
Hours: Part time working 2.5 days per week
Benefits 30 days bank holiday(prorata)
Pension 10 employer contribution.
Purpose Of The Role
To support the finance function by undertaking a range of transactional tasks in a complex finance department and supporting nonfinance colleagues.
Main Responsibilities
Accounts Receivable
- Process sales invoice requests ensuring the accuracy of the invoice raised
- Allocate receipts to invoices supporting effective debt management
- Resolve accounts receivable queries received ensuring a resolution
Accounts Payable
- Process and verify supplier invoices received on a timely basis
- Liaise with budget holders to obtain authorisation & codes
- Allocate payments to invoices supporting effective credit control
- Respond to accounts payable queries received a resolution
Expense Management
- Review and process staff and credit card expenses in line with organisation policies
Payroll
- Process payroll and upload payroll journals for UK and overseas employees
- Process pension contributions for all UK staff
- Process all UK and overseas salary payments to ensure payment on payroll dates
Payments
- Create regular payment runs to ensure all payments made they fall due
- Respond and resolve payment queries received
Data Integrity & Record Keeping
- Accurate input of financial data to maintain the integrity of the accounting database
- Maintain organized and retain uptodate financial records including invoices receipts and expenses including documenting and filing
- Maintain an accurate record of prepaid/accrued expenditure
Administrative Support
- Managing the Finance email inbox
- Supporting colleagues with finance related queries
- Assisting colleagues by providing documents and paperwork
- Other duties as hat are commensurate with the nature of the post
Qualifications & Experience
- Ideally holds a Finance qualification but will consider exceptional candidates that are QBE
- Experience of working in a similar finance role
- Proficiency in financial software (e.g. Xero Quickbooks Sage ApprovalMax) and Microsoft Office apps such as Excel
- Strong attention to detail and accuracy in data entry
- Excellent organisational and time management skills to meet deadlines
- Strong communication and interpersonal abilities
- A willingness to learn and develop finance and accounting skills
- Ability to work independently and as part of a team
- To demonstrate our behaviours in day to day work: Ambitious Collaborative Inclusive and Strategic.