Job Posting Title

Agency

Supervisory Organization

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/PartTime

Job Type

Compensation

Job Description

Basic Purpose

Typical Functions

Participates in projects as team member or team leader

Develops and implements special procedures

Initiates correspondence requiring knowledge of agency or program procedures and policies

Develops and maintains confidential or complex files

Interprets and advises internal and external customers on departmental or program rules regulations and laws

Administers prepares or oversees administrative operational functions such as preparing invoices and payments of claims requisitions purchase orders bookkeeping or accounting and other fiscal duties

Represents agency supervising official or program area at meetings conferences or civic organizations

Coordinates activities with internal and external customers

Establishes educational and/or training programs

Interviews callers arranges appointments and performs other office tasks and duties

Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness appropriateness adequacy and conformity to established requirements and resolves discrepancies and refers complex discrepancies to appropriate staff.

Trains or mentors other staff.

Supervises subordinate staff. This includes supervising an administrative clerical or technical clerical unit or staff responsible for performing a variety of duties.

Level Descriptor

This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form perform assigned administrative and operational tasks this may include editing and auditing various reports for accuracy and ensuring errors are corrected inventory control and similar duties and participate in team unit or office projects to improve the effectiveness and efficiencies in delivering agency services.

Education and Experience

Education and Experience requirements at this level consist of a bachelors degree plus one year of technical clerical administrative secretarial or general office work or an equivalent combination of education and experience.

Knowledge Skills Abilities and Competencies

Knowledge Skills and Abilities required at this level include knowledge of spelling punctuation and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.

Ability is required to establish and maintain effective working relationships with internal and external partners customers and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy in written or oral form.

Special Requirements

Some agencies may require frequent jobrelated travel for certain positions.

Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.

Some agencies may require a specific bachelors degree or college hours.

Some agencies may prefer a candidate with a specific bachelors degree or college hours.

Additional Job Description

Position is located at Oklahoma School for the Deaf (OSD) in Sulphur.

Essential Functions: Position coordinates the District Testing for OSD; creates and manages the database for the Family and Early Childhood Services assessment protocol; trains Parent Advisor on required forms. Creates forms for the FECS department to include direct service reports invoices initiate correspondence develop/maintain confidential/complex files for the program. Represents program at meetings/exhibits; coordinates activities/trainings for internal/external parties; interviews callers; arranges appointments and handles office details for the Director of the FECS department.

Applicant must be willing to perform all jobrelated travel.

Trial period (if applicable) is required.

Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.

Preferred Qualifications: American Sign Language Skills.

Method of Application: Applicants without previous state service with previous state service but not currently employed by a state agency must apply though the Workday online External Listings applicant system State of Oklahoma Careers .

Current State of Oklahoma employees must apply through the Workday online Internal Listings applicant system Find Jobs Internal State of Oklahoma Workday

For questions regarding specific duties or details of this job please contact Human Resources at .

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information race religion color sex age national origin or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.