Executive Assistant to the Chief Operating Officer
Executive Assistant to the Chief Operating Officer
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
About the role
This role will assist the firms Chief operating Officer (COO) in their daytoday duties and support the Operations Consultant Premises Consultant and other operations Board Directors as required. The successful candidate will be adaptable highly organised proactive professional and have substantial prior experience working as a PA/Executive Assistant in a similar role. We trust our people to work flexibly in the way that works best for them their teams and our clients. Our firm is set up to ensure everyones voice is heard and mutual respect is shown by all.
Key responsibilities
Manage the COOs diary scheduling meetings and appointments ensuring the appropriate documentation is available to the COO prior to any meetings.
Act as a point of contact between the COO and internal/external clients/contacts.
Manage the COOs email inbox highlighting urgent emails responding to emails by drafting or dictation on behalf of the COO.
Filing emails and attachments appropriately.
Make travel arrangements/hotel bookings.
Arrange meetings including board level meetings ensuring collation and distribution of agendas and meeting papers in advance.
Ensure that technology needs for meeting are fully prepared in advance to ensure meetings run smoothly and to time.
Take minutes of meetings collate reports prepare presentations and distribute documents as appropriate.
Record and submit COOs expenses.
Attend meetings / chase progress on projects etc on behalf of COO.
Plan and deliver events such as conferences as required.
Assist with various projects and initiatives led by the COO ensuring deadlines are met and objectives are achieved.
Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
Your skills and qualifications
Education: A bachelors degree in business administration management or a related field is preferred.
Experience: Proven experience as an executive assistant or in a similar role preferably within a law firm or professional services environment.
Skills:
Diary Mastery: Proven experience juggling complex schedules.
Strong problemsolving skills and the ability to work independently.
Excellent communication skills: Comfortable engaging with stakeholders at all levels.
DetailOriented: Delivering highquality output with precision.
Tech KnowHow: Proficient in IT particularly Microsoft Office Suite (Word Excel PowerPoint Outlook). with great analytical skills.
Adaptable and Innovative: Thrive in a fastpaced everchanging environment.
Relationship Building: Communicate confidently at all levels and forge strong business connections.
Time Management: Prioritise and multitask seamlessly.
Personal attributes: Professional demeanour and appearance.
Smart. Bold. Together. We Are Freeths.
Become part of the team at Freeths.
View some of our recent highlights on our website here.
Do we sound like a match If youre someone who cares deeply communicates openly and collaborates effectively then wed love to have you join our diverse inclusive team.
Required Experience:
Unclear Seniority
Employment Type
Full Time
