Accounts Payable Specialist

Work Calendar: 242

FTE: 1.0 40 Hours per Week)

Contract Status: Contract

FLSA Status: Non Exempt

Reports To: Administrative Designee

Starting Wage: $47038 annually

Salary Schedule/Lane: 38/V/01

Benefits: Eligible

Anticipated Start Date:05/19/2025

Priority Screen Date:05/01/2025

Positions Available: 1

Position Open Until Filled

JOB SUMMARY

The Accounts Payable Specialist performs various financial activities that require accurately processing recording and/or updating fiscal information in accordance with established financial practices.

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:

1. High school diploma or equivalent
2. Minimum one 1 year of experience as a financial clerk secretary or administrative assistant
3. Basic computer ability in Microsoft Office Suite including Excel (applicants selected to interview will be asked to complete an assessment)
4. Experience working with budgets and maintaining accurate records financial records and payments
5. Experience performing basic math including calculations using fractions percentages and ratios
6. Speak read write and present professionally analyze understand and interpret written and verbal communications in English
7. Experience operating standard office equipment phone copier scanner and fax machines etc.

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the bestqualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.

1. Experience using Business Plus software
2. Experience performing standard bookkeeping and accounting procedures working with budgets and maintaining accurate financial and payment records
3. Fluency in Spanish and or another language other than English

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Review and process a variety of district fiscal transactions (e.g. POs invoices checks check vouchers A/P check run bimonthly payroll interface etc. to ensure compliance with district accounting requirements
2. Inform personnel and vendors regarding a variety of procedures and program requirements provide necessary information for completing transactions take appropriate action and comply with established district fiscal guidelines
3. Maintain fiscal information files and records (e.g accounts payable accounts receivable contracts etc. to provide an uptodate reference and audit trail for compliance
4. Assists auditors by providing supporting documentation and information on internal processes that are required for an audit
5. Prepare written materials (e.g. standardized reports memos letters IRS and state reports POs unpaid invoices etc. to document activities providing written reference and conveying information
6. Compile a variety of accounting data (e.g. invoices receipts payments deposits past due accounts lab purchase orders etc. by providing summaries accurate accounting and ensuring compliance with established guidelines and district practices
7. Reconcile cash and account balances as assigned (e.g. invoice batch Visa Card etc. to maintain accurate balances and comply with accounting practices
8. Review a variety of documents (e.g. POs unpaid invoices etc. to ensure compliance with district guidelines
9. Interface with a variety of internal and external parties (e.g. vendors supervisors staff etc. to communicate effectively and efficiently to ensure accurate processing of a variety of accounting practices while maintaining confidentiality and positive working relationships
10. Participate in meetings trainings workshops etc. to convey and gather information required to perform job functions
11. Perform record keeping and general clerical functions (e.g. scheduling copying faxing etc. to support departmental operations
12. Maintain confidentiality; work with detailed technical information/data; communicate with diverse groups and have attention to detail and accuracy
13. Exercise strong project management skills; work under limited supervision use timemanagement and prioritization strategies adapt to changing work priorities and work with frequent interruptions to meet deadlines
14. Use highlevel organizational skills and initiative to accomplish longterm and shortterm objectives while working under limited supervision utilizing timemanagement and prioritization strategies accurately processing detailed information and meeting deadlines
15. Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
16. Represent the program in a professional manner using workplace etiquette strong interpersonal communication and political acumen skills
17. Speak read write analyze understand and follow written and verbal communication in English including grammar and punctuation; listen to and understand information and ideas presented verbally or in writing
18. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job functions require the following physical demands: some lifting (up to 30 pounds) carrying bending pushing pulling stooping kneeling crouching crawling and significant fine finger dexterity. Generally the job requires 80 sitting 10 walking and 10 standing. This job is performed in a general office environment.

The Salt Lake City School District is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment and its services programs and activities. To request reasonable accommodation contact Human Resource Services Salt Lake City School District () or call.

NonDiscrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age color disability gender gender identity genetic information national origin pregnancy race religion sex sexual orientation or veteran status. The district is committed to providing equal access and equal opportunity in its programs services and employment including its policies complaint processes program accessibility district facility use accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination harassment and retaliation: Tina Hatch Compliance and Investigations/Title IX Coordinator 406 East 100 South Salt Lake City Utah 84340 You may also contact the Office for Civil Rights Denver CO.