Trade Mark Formalities Assistant

Our Intellectual Property (IP) Group has been at the forefront of IP law and practice for more than 35 years and has consistently been involved in many of the leading IP cases and transactions. We have over 70 lawyers in Europe Asia and the Middle East. Simmons & Simmons is one of the most highly regarded IP practices and advises on all aspects of contentious and noncontentious IP.

We have industry expertise and focus in particular in life sciences TMT consumer goods financial institutions transport and energy and we are highly experienced in managing multijurisdictional litigation strategy and negotiations.

We are seeking a motivated individual to support the work undertaken by the Brands and Trademarks Team including filing renewals and records. You will enjoy a varied workload working alongside one other trademark formalities assistant supporting partners and associates in the UK and those in our other international offices by supplying information to various clients trade mark offices or agencies around the world. You will also be responsible for maintaining our relevant databases accurately.

Main duties and responsibilities

• Managing our in house Trade Marks Database (CPI) as well as our clients database (Anaqua);
• Filing Design & Trade Mark Applications to the UKIPO OHIM and WIPO and instructing agents worldwide
• Filing contentious instructions to UKIPO OHIM & WIPO
• Reporting filing details acceptance and publication to clients
• Attending to post and electronic communication via UKIPO OHIM & WIPO
• Arranging records of UK & Overseas Assignments / Changes of Name and Address
• Attending to UK OHIM WIPO & Overseas Renewals
• Processing registration / renewal / assignment certificates
• Liaising with clients overseas agents & trade mark attorneys to oversee turnaround of tasks
• Providing regular schedules and status reports to clients
• Setting up and monitoring watch notices
• Responsible for maintenance of UK IPO WIPO and OHIM debit accounts
• Creating new files and managing file archive and retrieval systems
• Processing of invoices and billing guides
• Providing simple trade mark searches in UK / Overseas & inhouse via Saegis

The firm offers excellent prospects for career progression and our culture provides all our people with firstclass support to achieve their ambitions and goals.

Person specification

• Previous Trade Mark paralegal/administrator experience
• Good working knowledge of OHIM/UKIPO & WIPO web sites and forms
• Educated to degree level or equivalent
• Strong organisational skills
• Good attention to detail
• Good oral and written communication skills
• A proactive attitude with the ability to take the initiative and forward plan
• Able to work effectively as part of a diverse and inclusive team.
• Able to manage competing demands and work well under pressure

Here at Simmons & Simmons

Simmons & Simmons is a place where dynamic minds thrive. Our culture is built on work that matters you will work on inspirational and thoughtprovoking projects using your influence to create positive impact for our clients society and the planet. We also ensure that everyones voice is heard from day one irrespective of job title qualification or background. Youll be encouraged to have an enquiring mind and share ideas that can drive the firm forward. Through innovative learning and development opportunities you will be provided with a platform to excel enabling you to exceed your career ambitions and do things you never thought were possible.

Key Highlights:

• Competitive compensation package (including bonuses dependent on role/level) private medical insurance and pension contribution.
• A global skills academy offering extensive learning opportunities for all employees.
• A hybrid working model requiring a minimum of three days inoffice subject to role and client needs.
• Integration of traditional legal expertise with innovative Simmons & Simmons Solutions.
• Recognition as a Stonewall Top Global Employer and a Top 75 Employer for Social Mobility.
• Vibrant social and sports committees as well as art collections featuring renowned artists.
• The introduction of a Strategic Advisory Council to drive strategic initiatives in line with our mission.

Equal opportunities

We foster an inclusive environment offering equal employment opportunities across all spectrums of race ethnicity religion age disability sexual orientation gender identity and more. Requests for flexible working arrangements are supported (where possible) and we strive to make our roles accessible to all. Our employee networks offer additional support detailed in our D&I Information booklet provided during the recruitment process.

We value diversity and encourage applications from those who are passionate and willing to grow with us even if not all requirements are met. Your unique experiences and perspectives are welcomed here.

For more information or to apply please contact our Recruitment Team or visit our career page.