Administrative Assistant

Job Summary
The Administrative Assistant provides administrative support to ensure the efficient daytoday operation of the office; performs routine clerical and administrative functions and provides backup as needed for all administrative functions.

Duties & Responsibilities
Provides administrative support for all departments such as printing filing photocopying data entry scanning binding and collating downloading company reports mail distribution and mailouts.
Set up and manage paper or electronic filing systems recording information updating paperwork or maintaining documents.
Orders receives and maintains office supplies and proactively ensures office supplies are available when needed.
Operate office equipment such as fax machines copiers or phone systems and arrange for repairs when equipment malfunctions.
Answers telephones and give information to callers take messages or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Helps with data entry reports numbers etc. as assigned.
Assist in on and offsite preparation for conferences meetings or special events; including coordinating travel catering needs event materials room preparation and/or clean up.
Schedule and confirm appointments for clients customers or supervisors.
Prepare and process bank deposits.
Accesses carrier websites pull documents and distributes to service staff for processing.
Open read route and distribute incoming mail including scanning and coding/indexing when necessary.
Process outgoing mail as needed.
May assist in virtual and inperson event planning to support employee engagement initiatives and management committee meetings.
Performs other duties and projects as assigned.

Qualifications
High School Diploma / GED required

Knowledge / Skills / Abilities
Ability to effectively and professionally communicate orally and in writing with internal and external customers.
Ability to effectively present information and respond to questions from groups of managers clients customers and the general public.
Confidence and demeanor to effectively interact with all levels within the organization.
Ability to efficiently gather pertinent information and facts analyze and solve problems timely and thoroughly.
Ability to prioritize and organize multiple tasks and responsibilities in order to complete assignments on time and with optimal accuracy.
Knowledge of administrative and office procedures and systems such as word processing managing files and records designing forms and workplace terminology.
Computer skills: proficiency with Microsoft Office Suite Outlook and agency management systems.
Working Conditions and Physical Demands
This position primarily involves remaining in a stationary position for the majority of the workday.
The person in this position frequently communicates with colleagues and clients both in person and on the telephone; Must be able to communicate and exchange accurate information.
Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer.
The person in this position needs to occasionally move about inside the office to access file cabinets office machinery etc.
The person in this position needs to occasionally move about inside the office to access file cabinets office machinery etc.
Maintain work pace appropriate to general workload; perform activities on schedule maintain regular attendance/punctuality within specified tolerances; complete normal workday and/or week; perform at a consistent pace without excessive rest periods.

Working Conditions and Physical Demands

• This position primarily involves remaining in a stationary position for the majority of the workday.

• The person in this position frequently communicates with colleagues and clients both in person and on the telephone; Must be able to communicate and exchange accurate information.

• Constantly operates a computer and other office productivity machinery such as a calculator copy machine and computer printer.

• The person in this position needs to occasionally move about inside the office to access file cabinets office machinery etc.

EVerify Program

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