Leadership Operations Associate

Compensation: Minimum $105500.00 Maximum $131900.00 per year (SF Bay Area candidates only)

The exact compensation may vary based upon skills & experience

At SEMI we offer opportunities to connect and interact with world leaders industry legends and rising stars. We help our members develop public and private policies to strengthen global supply chains and promote business growth and prosperity. We invite you to learn and grow professionally through working on powerful programs and to contribute by influencing and impacting an industry that enables virtually all technologies including those that make our world healthier safer and more connected. We take pride in offering worklife balance so you can live your personal and professional life to the fullest.

THE ROLE:

The SEMI Foundation is seeking an experienced and mission driven Leadership Operations Associate with excellent organizational and communications skills to support executive leadership. This role is key to keeping the organization focused on priority . This role interfaces with external partners and internal team members directly and is expected to build good working relationships at all levels. Responsibilities include managing multiple calendars arranging travel and managing expenses; meeting preparation and organization; preparing reports planning offsites and team events supporting program managers and handling information requests. This is a dynamic fastpaced organization and this position requires a highenergy individual with strong administrative and interpersonal skills. This position reports to the Executive Director and communicates regularly with internal staff executive leadership team and occasionally the Board of Directors and external clients.

The Assistant will need to be creative energetic and able to thrive in a fastpaced environment with multiple deadlines and projects at any given time.

This is a fulltime position which reports to the Executive Director of the SEMI Foundation and will be based in our HQ office in Milpitas CA

CORE QUALIFICATIONS AND EXPERIENCE:

• Positive openminded and agile approach to supporting an organization in a growth phase.
• Highly organized with outstanding attention to detail and the ability to manage multiple projects.
• Proactive problem solver with the ability to anticipate needs and implement solutions.
• Excellent customer service orientation: friendly responsive and eager to help a variety of partners.
• Ability to interface with senior executives board members and external stakeholders with professionalism and confidence.
• Excellent verbal and written communication skills with an appropriate blend of professionalism and friendliness.
• High proficiency in using Microsoft Office and other organizational tools.
• Effective collaborator who can streamline administrative processes coordinate schedules manage communication channels and ensure seamless support for executive leadership.
• Honest trustworthy dependable and able to safeguard sensitive information.
• Excellent time management skills with a proven ability to prioritize tasks and meet deadlines.
• Excellent problemsolving skills and ability to think critically and creatively.
• Able to understand assignments ask clarifying questions and complete tasks with little to no follow up from assigned leaders.
• Demonstrated ability to navigate complex decentralized organizational structures balancing multiple priorities and engaging crossfunctional teams to drive alignment and .
• Ability to multitask and function well in a highpaced and sometimes stressful environment.
• Extensive knowledge of office administration clerical procedures and recordkeeping systems.
• Teamoriented approach service focus and the ability to manage ambiguity while thinking outside of the box with a sense of urgency.
• Proven interpersonal skills with experience providing complex administrative support in a highprofile environment with tact and diplomacy

PREFERRED QUALIFICATIONS:

• 57 years of experience supporting a seniorlevel executive or team
• Associate or bachelors degree in business administration management communications or related experience
• Prior experience with Board engagement
• Experience in the semiconductor industry
• Experience with finance operations grants and fund development or communications

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Support to Executives 50

• Maintain uptodate awareness of executive obligations to proactively assist and/or anticipate needs
• Prioritize conflicting needs handle matters expeditiously proactively and confidentially and follow through on a variety of special requests to successful completion often with deadline pressures
• Schedule meetings for executives using knowledge and understanding of the key business priorities of the team and leaders at the SEMI Foundation. Actively make decisions about the timing of meetings suggest attendees that may have been overlooked and provide overall collaborative support to make the meeting and the team more effective.
• Proactively manage complex calendars spanning multiple time zones ensuring attendance of executive(s) and other key attendees in support of priorities
• Provide a broad variety of administrative tasks including but not limited to organizing travel arrangements preparing and processing expense reports preparing itineraries and agendas and compiling documents and presentations for meetings.
• Draft presentations emails and other executivelevel correspondence.
• Effectively answer inquiries of executive leadership and stakeholders and interact effectively with them by phone in writing and in person

Support to Foundation Team: 30

• Organize internal and external team meetings video conferences and conference calls including preparation of meeting rooms contacting attendees facilitating their attendance and ensuring that required informational materials and equipment are prepared in advance.
• Be a problem solver while supporting company culture
• Work on special projects related to program KPIs or business operations which require careful consideration research comparison and evaluation of multiple data sets or different options and make decisions or provide recommendations for a course of action.

For example:

• Work with event management to plan effective offsites.
• Track down requested data on email volume and response rate
• Advise team members of a meeting objectives and how they can better meet them
• Coordinate teambuilding events

• Accomplish work in an efficient manner with an upbeat cando attitude even when managing competing priorities.

Support to Marketing & Communications: 20

• Provide administrative support to the Marketing Manager. Schedule meetings do research track the calendar for newsletters send reminders maintain company & SEMI/F logos
• Make website updates on
• Interface with staff and marketing on deadlines and content delivery
• Support administration of career portal as needed

WHAT SUCCESS LOOKS LIKE:

• SEMI Foundation executive leadership has the support they need to be successful and productive
• Seamless scheduling of meetings projects and coordinated travel plans for SEMI Foundation team
• Assistant demonstrates continuous learning adaptability and commitment to professional growth

ABOUT US

THE SEMI FOUNDATION
The SEMI Foundation is a 501(c)3 nonprofit charitable organization founded in 2001 to support economic opportunity for workers and the sustained growth of the microelectronics industry. We accomplish this through creating pathways and opportunities for job seekers and tools and systems for semiconductor companies to attract develop and retain a diverse innovative and skilled workforce. Visit us at . SEMI is our parent company.

SEMI connects more than 3000 member companies and more than a quartermillion professionals worldwide to advance the science and business of electronics manufacturing. SEMI members are responsible for the innovations in materials design equipment software and services that enable smarter faster more powerful and more affordable electronic products. Since 1970 SEMI has built connections that have helped its members grow create new markets and address common industry challenges together. SEMI maintains offices in Bangalore Berlin Brussels Grenoble Hsinchu Milpitas Seoul Shanghai Singapore Tokyo and Washington D.C. For more information about a career at SEMI please visit us at .