Office Assistant
Office Assistant
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1 Vacancy
Job Description
Office Assistant
Work type: On Campus
Location: Normal Illinois
Title: Office Assistant
Employee Classification: Student Help Regular
Division Name: Presidential
Department: Presidents Office
Job Summary
This position is at the front desk in the Office of the President. Duties include greeting visitors answering the phone scanning and filing confidential documents distributing mail prepping the conference room and other duties as needed by the department.
Additional Information
Student employees are eligible to participate in the Universitys 403(b) Plan. More information can be foundhere.
Pay Rate
$15.00/hour
Preferred Qualifications
Valid US Drivers License
Customerservice experience
Reliable and responsible with a strong work ethic
Exudes a welcoming positive attitude
Strong organizational and communication skills; attentive to detail
Able to be flexible and make decisions under pressure
Able to maintain high level of confidentiality
Work Hours
This posting is to hire one student to work this summer MondayFriday from 11am1pm. Dependent on performance and availability the student hired may be invited to continue working in the office during the academic year when office hours are MondayFriday 8:00 a.m. 4:30 p.m. The specific work schedule during the academic year would be approximately 58 hours a week and would be based on the availability of all four of our student workers.
Functional Expectations
Must be able to complete the following with or without reasonable accommodations:
Effectively communicate on a daily basis.
Proposed Starting Date
May 12 2025
Required Applicant Documents
Resume Reference List and Work Availability
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply
Special Instructions for Applicants
Please confirm in your materials that you are available to work this summer MondayFriday from 11am1pm.
Please complete supplemental questions Approx. 100 word answers per question.
Contact Information for Applicants
Molly BriggsYonke
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
In addition all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986 Public Law 99603 requires all new employees to file an I9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at Failure to comply with this law will result in cancellation of your appointment.
Illinois State University as your employer is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages withholding and employment taxes is accurate. For this reason every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.
Illinois State University student employees are restricted to no more than 28 hours per week of oncampus employment for all positions held.
International students are restricted by their visa status to no more than 20 hours per week of oncampus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system please call Human Resources at .
Department
Presidents OfficeThe student at the front desk will be the first point of contact for the Office of the President.
Current Opportunities
Department
Presidents OfficeThe student at the front desk will be the first point of contact for the Office of the President.
Employment Type
Hourly
