Executive Assistant
Executive Assistant
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$ 55000 - 100000
1 Vacancy
Job Description
About Us
Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions tailored to the unique return and risk objectives of institutional clients in more than 60 countries draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership we believe our ownership structure fosters a longterm view that aligns our perspectives with those of our clients.
About the Role
The Alternatives Group and Americas Institutional Group (AIG) seeks an Executive Assistant (EA) to support the Director of Alternatives Director of AIG Midwest as well as a few additional managers. The Executive Assistant plays an integral part of our Midwest and Alternatives client efforts within the Client Group providing dedicated support to a number of managers and other professionals. The EA also works closely with other assistants in the group and on their team to meet the needs of the business. This position works with the Alternatives team on a daytoday basis but is also part of the Client Platforms broader administrative team reporting directly to the Administrative Lead for the Chicago Office. This position is based in Chicago Illinois a regional office to our Boston Massachusetts headquarters. Given the rapidly growing office environment the ability to be selfmotivated and work collaboratively is critical.
Responsibilities:
Specific responsibilities include:
Proactive calendar management in Outlook for Managers
Meeting coordination between managers and the institutional clients to facilitate portfolio reviews and new business discussions. Includes working in Outlook to send meeting requestsbooking conference roomsadding visitors to securityand ordering catering
Database maintenancein Salesforceincluding maintaining contact information and meeting activity
Assistance with preparation and distribution of monthly and quarterly reporting
Meeting preparation including gathering and distributingmaterials
Travel coordinationwith our travel agency including transportation andhotelbookings
Assistance with a variety of department and team projects
Expense reimbursementin Workday
Diligent coverage ofemail
Ad Hoc administrative tasks within the Chicago office
Qualifications:
Undergraduate degree
Strong interpersonal verbal and written communication skills
Strong service orientation; reliable consistent proactive
Abilityto workin a fastpaced and teamoriented environment prioritizingeffectively
Attention to detail and proficiency with MicrosoftOutlookExcelandWord
Solid work ethic and positive attitude
Abilityto use good business judgment and maintainconfidentiality
Not sure you meet 100 of our qualifications Thats ok. If you believe that you could excel in this role we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill workplace experiences and backgrounds.
As an equal opportunity employer Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race color sex sexual orientation gender identity gender expression religion creed national origin age ancestry disability (physical or mental) medical condition citizenship marital status pregnancy veteran or military status genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability or are assisting a candidate with a disability and require an accommodation to apply for one of our jobs please email us at .
At Wellington Management our approach to compensation is designed to help us attract inspire and retain the best talent in our strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary variable compensation and benefits. The base salary range for this position is:
USDThis range takes into account the wide range of factors that are considered when making compensation decisions including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.
Base salaryis only one component of Wellingtons total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives if eligible. In addition we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan health and wellbeing dental vision and pharmacy coverage health savings account flexible spending accounts and commuter program employee assistance program life and disability insurance adoption assistance backup childcare tuition/CFA reimbursement and paid time off (leave of absencepaid holidays volunteer sick and vacation time)
Employment Type
Full-Time
