Director Finance and Reporting

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Job Summary

Reporting to the Executive Director Finance and Operations and working closely with the Dean Vice Dean Associate Deans and Department Heads the Director Finance and Reporting is responsible for leading the administrative and supporting the strategic oversight of the financial planning budgeting and reporting functions of Smith Engineering.

The Director serves as a member of the Facultys Operational Team by planning analyzing managing and reporting on budget administration and business operations for the Faculty. This role significantly contributes to the short and longterm strategic planning for the Faculty specifically as it relates to developing budgets and maintaining and monitoring internal administrative systems to ensure optimal use of financial resources.

The Director ensures that the Facultys financial resources are effectively and efficiently managed in line with the Facultys strategies and reporting is timely and accurate. The Director liaises with the Central Budget Office and Financial Services at Queens University ensuring University general finance research and payroll policies are communicated and implemented across the Faculty. The Director may be involved in discussions on various universitywide issues and policy formation.

Job Description

KEY RESPONSIBILITIES:
Serve as the Facultys primary contact for financial administrative matters and has management oversight of facultywide financial operations budgeting reporting and controls within Smith Engineering. This includes responsibility for the following:

a)Budget Management and Financial Planning
Lead the Facultys annual consolidated budget review process including the preparation submission and analysis of facultywide departmental budgets. This involves providing guidance and advice to Department Heads and Department Managers on how to effectively plan and manage departmental budgets;
Lead and coordinate the development and submission of the Facultys quarterly financial forecast. Ensures appropriate data is collected from both internal and external sources and is organized summarized and submitted in accordance with the Central Budget Offices guidelines and timeline;
Oversee the maintenance of the Facultys budget allocation model;
Develop manage and analyze financial statistical student budgetary and staffing information needed for short and long term planning and the efficient operation of the Faculty;
Work closely with the Executive Director Finance and Operations Dean ViceDean Associate Deans and Department Heads on a variety of projects making recommendations for the financial resources of the Faculty. Responds to inquiries and provides information support and advice on resource allocation decisions;
Provide financial modelling and advice to the leadership team for the assessment of new programs including multiyear projections for program planning and development and ongoing program management to ensure appropriate pricing relative to costs while ensuring the highest standards of customer service and program delivery.

b) Financial Monitoring and Reporting
Monitor the daytoday operations of the financial activities and resources of the Faculty Office including the authorization of expenditures and the management of budgets;
Oversee the administration of facultywide departmental accounts to ensure accuracy and validity and compliance with the Universitys financial and accounting policies and recommends changes as appropriate. This includes monitoring of facultywide carryforward balances and providing advice and assistance to Department Managers and Administrators on how to address deficit positions and promote financial sustainability;
Oversee the development documentation and validation of reports PeopleSoft (PS) Queries and other analyses to facilitate effective decision making and strategic planning for Smith Engineering. This will include determining enhanced analyses reports and validation tools required to support implementation and transparency of key initiatives. Oversee the activity related to processing of department financial transactions and the of payments and journal entries;
Manage the detailed Facultywide salary budget including responsibility for authorizing the renewal of employment contracts and providing budget approval for recruiting for new and vacant positions across the Faculty;
Support the monitoring and management of research accounts in consideration of university policies and processes.
Administer monitor and report on endowment trust and chair funds maintained by the Deans Office as well as monitoring and analyzing Facultywide departmental trust and endowment accounts to promote timely use of donated funds in accordance with the terms of reference;
Manage the preparation of financial reports for external funding agencies (i.e. MTCU NCDEAS etc. and/or donors as required;
Oversee the reporting and tracking of moveable assets and other Facultywide asset acquisitions in accordance with University policy.

c) Management of Staff
Plans prioritizes and manages the work of employees providing strategic and tactical advice guidance and coaching. Identifies the need for staff resources participates
on staffing committees and makes effective recommendations regarding employee selection.
Manages performance by establishing performance standards reviewing and evaluating performance and conducting formal performance reviews on an ongoing basis.
Assesses staff training and development needs and ensures that employees receive training required to improve and sustain successful performance.
Supports addresses and resolves employee/labour relations issues.

d) Other
Recommend and implement process and system improvements that enhance the financial operations and support financial and accounting policies. This includes developing and maintaining a system of internal controls and risk management plus implementing the Universitys financial policies across the Faculty;
Support the implementation of new financial systems/tools and budget processes;
Represent the Faculty by participating in discussions on various universitywide issues and policy formulation. Serves on committees as a representative from the Faculty Office as required;
Act as a knowledge resource subject matter expert and point of contact for senior management across the University and external auditors as necessary; and
Undertake other duties including special projects as assigned.

REQUIRED QUALIFICATIONS:
University degree plus a Professional Accounting designation (i.e. CPA) with several years of related experience.
Seven or more years of related postdegree experience in a business or university environment at a senior level with demonstrated progressive responsibility in managing financial and human resources.
Demonstrated knowledge of standard accounting practices proven budget management skills and account administration experience.
Knowledge of University structures policies and administrative systems will be considered an asset.
Experience in research accounting is an asset.
Knowledge of applicable legislation and regulations.
Satisfactory Criminal Record Check.
Consideration may be given to an equivalent combination of education accounting and business experience

SPECIAL SKILLS:
Respects diversity and promotes inclusions in the workplace.
Superior interpersonal and communication skills (verbal written and presentation) combined with an ability to influence and to clearly communicate complex financial information and concepts in clear operational terms to nonfinancial staff.
Ability to lead organize motivate and develop staff in particular those that are not direct reports.
Ability to grasp concepts and ideas quickly and work effectively with the context of the big picture integrity professional attitude and confidence tact and compassion.
Strong customer service orientation that meets the demands of Smith Engineering.
Sound knowledge of internal control and risk management principles to implement policies and processes.
Sound judgment and superior analytical interpretive and problemsolving skills.
Strategic planning budgeting and financial management skills.
Strong commitment to acquire new knowledge to further personal and professional development and to keep informed of changes within and outside the university community.
Ability to work independently and in a collaborative team environment.
Auditing and analysis skills to generate sophisticated analyses and financial reports utilizing data from financial accounting systems. Proficiency in using a variety of information technology tools (in particular Microsoft Office tools spreadsheet analysis word processing) and the ability to understand and adapt new tools to business operations.
Strong organizational and time management skills with the ability to cope with multiple competing demands priorities and deadlines and resolve priority conflicts.
Ability to exercise tact objectivity fairness impartiality and flexibility without compromising standards and established policies.

DECISION MAKING:
Determine analysis required to provide appropriate advice to support strategic decision making regarding best course of action(s) regarding budget issues large expenditures and financial planning matters.
Provide assistance with determining the content and critical information to be presented in the Facultys annual budget submission.
Determine how best to account for transactions based on accounting expertise and analysis of departmental budgets requests funding streams contracts and proposals.
Make budgetary decisions determines budget allocations; define mechanisms for budget and risk monitoring that are consistent with established professional principles; authorizes expenditures and provides oversight for significant or sensitive financial transactions.
Use professional practices and principles in developing financial models and reports for the Faculty.
Assess information and decides how to respond to inquiries from auditors
Make decisions on appropriate procedures systems and organization for the provision of information and analysis to internal/external stakeholders.
Determine the allocation of financial resources to meet the operational needs of the units in the Faculty. Implements the Universitys budget model within the Faculty.
Identify opportunities and implement process and system improvements to mitigate risk(s) in the Facultys financial operations. Determines the best course of action when recommending communicating and implementing any changes.
Exercise judgment on when to involve the Executive Director Finance and Operations and/or other senior administration on issues that require decisions or to make decisions and take independent action outlining possible impacts (benefits versus costs) and providing options for solutions if required and ensuring required background information is collected and available. Redistribution of workloads and responsibilities. Use professional practices and principles in developing financial models and reports for the various Faculty departments and programs.
Manages human resources matters within portfolio including staffing development and employee engagement.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is committed to employment equity and diversity in the workplace and welcomes applications from women visible minorities Aboriginal Peoples persons with disabilities and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .