Litigation Legal Administrative Assistant

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Legal Administrative Assistant Litigation Job Details:

We currently have an opening for a Legal Administrative Assistant within ourLitigationPractice Group in our Denver office. Under general supervision this role supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to assigned attorneys paralegals or other timekeepers.

The position operates within a teamoriented environment emphasizing collaboration and cooperation among team members. The ideal candidate will possess at least 5 years of relevant experience with a preference for candidates who bring over 7 years of expertise to the role. Specifically we are looking for individuals who have experience in commercial litigation and transactional practice areas demonstrating a strong foundation in legal practices and procedures related to these fields.

The hours for this position are from8:30 a.m. to 5:00 p.m. Monday through Friday.

Position responsibilities include but are not limited to the following:

• Legal Administrative Support

  • Open and maintain client files (paper and electronic) in accordance with firm guidelines.

  • Process and track legal work ensuring all deadlines are recorded and met.

  • Prepare legal documents for efiling and submission to courts and administrative agencies.

  • Demonstrate proficient knowledge and experience using Colorado Courts EFiling Federal courts efiling systems and PACER.

  • Assist in preparing for court hearings depositions mediations and arbitrations including scheduling and calendaring deadlines.

  • Coordinate attorney calendars appointments meetings and travel arrangements.
    
    

• Client & Attorney Support

  • Respond to telephone inquiries and client needs with professionalism and efficiency.

  • Anticipate attorney needs to support seamless workflow and time management.

• Document Handling

  • Process incoming/outgoing mail and arrange special deliveries through Office Services as needed.

  • Proofread documents for grammar formatting punctuation and content accuracy to uphold the firms quality standards.

  • Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements.
    
    
• Billing & Timekeeping

  • Coordinate the client billing process troubleshoot issues with the billing department and ensure timely invoicing.

  • Accurately record billable and nonbillable time for effective service tracking and reporting.
    
    
• Technology & Software Proficiency
  • Demonstrate advanced proficiency in Microsoft Word Excel and PowerPoint for document creation data management and presentations.
  • Utilize document management systems for task creation document uploads and email communication.
    
    
• Communication & Collaboration
  • Listen actively follow instructions and accept feedback to support effective communication and continuous improvement.
  • Foster strong working relationships with attorneys staff and clients to promote a positive and collaborative work environment.
  • Serve as a mentor to new staff providing guidance on firm processes and practice area procedures.
  • Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters.
    
    
• Independent Work & Time Management

• • Work independently with initiative accountability and reliability.

  • Manage tasks in a fastpaced environment meeting deadlines while maintaining highquality standards.

  • Organize and prioritize assignments effectively including delegating when appropriate.

Experience and Qualifications:

• At least 5 years of experience as a legal administrative assistant with proven expertise in supporting both commercial litigation and transactional practice within a midsize law firm.
• Comprehensive knowledge of Colorado court procedures including state federal and appellate levels with a strong emphasis on efiling procedures.
• Ability and willingness to learn and handle filings in other jurisdictions as needed including mastering applicable local rules and electronic filing systems outside Colorado.
• Exceptional proofreading and editing skills with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel Word OneNote and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• This position requires the employee to work in a professional office environment with some ability to work from home.

The pay range for this position is $37.00 to $44.00 per hour depending on years of experience.

Snell & Wilmer offers a competitive performancebased compensation and agenerous benefits package starting on your first day. The benefits package includes medical dental vision disability life insurance 401K/profit sharing paid holidays tuition reimbursement and paid time off including vacation time personal time and sick time where appropriate. Snell & Wilmer values the principlesof Diversity Equity and Inclusion.Be Seen Be Heard Be Valued Belong.

We are an Equal Employment Opportunity employer.