Operations Coordinator
Operations Coordinator
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Job Description
Description
About KIPP Bay Area Public Schools
Position Overview
The Operations Coordinator is responsible for managing the front office of the school and supporting the staff in creating a joyful learning environment. S/he will serve as the first point of contact for any students families staff or visitors in the office. S/he will assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning. This position is an excellent opportunity for a highly driven selfstarter to support a highperforming middle school. The Operations Coordinator reports to the Operations Manager. This is a parttime nonexempt position.
Duties and Responsibilities
Front Office and Daily Operations
- Welcome and direct visitors according to the schools signin procedure
- Address all office communications including incoming calls faxes files mail and deliveries
- Maintain complete and accurate student records in cumulative folders and in PowerSchool
- Place orders for office supplies student store items textbooks and other materials
- Store and administer medication to students as prescribed by the doctor or physician
- Attend first aid training and perform first aid as needed
Student Attendance
- Distribute tardy slips as needed to students at the beginning of the school day
- Make morning calls home to students who are absent and if needed coordinate absent students homework dropoff and pickup
- Coordinate daily attendance taking check records and turn in weekly attendance sheets to Operations Manager for review
- Coordinate parent requests for a student early dismissal according to the schools dismissal process
Lunch Service
- Receive daily food delivery from the lunch service provider and ensure all food items are in compliance with proper temperatures and packaging
- Prepare kitchen and foodservice line for lunch
- Oversee lunch service and ensure students are taking correct servings
- Track and log students receiving food in MealTime and/or hard copy logs
- Report daily lunch counts and order lunches weekly with the food vendor
Communications
- Help prepare weekly bulletins in English and Spanish to distribute to team & family
- Assist in the preparation of all parent communications including letters and report cards
Miscellaneous support
- Manage the student store and assist with any school fundraisers
- Help plan and host oncampus and offcampus school events including student field trips
- Assist team as needed to build a safe joyful learning environment
- Assist in student recruitment activities preparing for the enrollment lottery and coordinating orientation meetings and placement testing for new students
Skills and Qualifications
- High school diploma required
- Spanish fluency preferred
- Demonstrated proficiency with Google Apps
- Experience working in a school or nonprofit preferred
- Ability to selfdirect prioritize and multitask among competing goals
- Demonstrated ability to work well with others and build relationships across teams
- Excellent written and verbal communication skills with keen attention to detail
- Unquestioned integrity and commitment to KIPP Bay Area Public Schools mission and values
Salary & Benefits
We benchmark annually against comparablysized nonprofit organizations in the regions where we operate to offer competitive salaries. The hourly rate for this position is between $20.92 to $24.84
To Apply
Please submit a letter of interest and resume through KIPP Careers by clicking APPLY at the top of this page.
Required Experience:
IC
Employment Type
Full-Time
