Coordinator Medical Operations
Coordinator Medical Operations
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Job Description
This is where you save and sustain lives
At Baxter we are deeply connected by our mission. No matter your role at Baxter your work makes a positive impact on people around the world. Youll feel a sense of purpose throughout the organization as we know our work improves outcomes for millions of patients.
Baxters products and therapies are found in almost every hospital worldwide in clinics and in the home. For over 85 years we have pioneered significant medical innovations that transform healthcare.
Together we create a place where we are happy successful and inspire each other. This is where you can do your best work.
Join us at the intersection of saving and sustaining liveswhere your purpose accelerates our mission.
Coordinator Medical Operations
What youll be doing:
- Project management assistance for Medical Affairs projects (management and monitoring of all medical GRANTS (Interactions with HCP/HCO IIRs Symposias educations donations sponsoring) within defined segments/divisions
- Briefing with MSL and medical manager and attending team meetings to ensure the accurate FMV (fair market value hourly rate for local country) and interaction type is assigned
- Ensure the accurate agreement/contract is utilized in line with local country requirements
- Works alongside Medical Operations colleagues in the delivery of a comprehensive Medical Operations service to the local medical affairs team
- HCPs/HCOs endtoend contract management in collaboration with compliance and legal colleagues
- Leading initiation of the approval process for the local health authorities as required by local country regulations
- Processing for Baxter interactions in PEGA from end to end
- Participates in communication both internal & external for fulfillment of grant process
- Managing all invoices and timely payments with PEGA Target II and the financial team/controlling
- Budget tracking and order management/invoices/litigation of all projects
- Managing crossborder approvals for respective segment/division
- Coordinating external and web meetings for HCP events
- Preparation for timely closure of all grants and ensuring customer concern if delayed
- Preparing monthly and annual reports to the regional medical directors on grant activity
- Provide support for regional medical directors as and when required to set up regional team meetings.
- Other duties as assigned by the Associate Director Medical Operations WEU &GEM region
What are we looking for
- A biomedical science or social science degree (or equivalent qualification) preferable
- Evidence of interest in healthcare sciences
- Strong work ethic
- Demonstrates clear and effective communication to work closely with internal and external customers
- Good oral and written communication for HCPs interactions
- Good oral and written communication in English (multilingual preferred)
- Good interpersonal skills and priority management
- Proficiency in tools and processes
- Within this role it is meaningful to prioritize plann and control the workload to liaise/connect with the teamm and to have good attention to detail and a high regard for confidentiality
- Operates with a high level of integrity transparency and accountability
- Aligns and fosters a culture of diversity and inclusivity
What we offer:
- The probation period is 3 months and then for an indefinite period.
- Competitive salary and annual bonus.
- Workplace culture is based on our values: collaboration speed courage and simplicity.
- Possibilities for development on a personal and professional level in one of the leading global MedTech companies.
- Package of benefits including Private medical care (Lux Med) and Life Insurance
- Multisport card
- Christmas bonus
- Bax4U cafeteria/lunch cards 300 PLN monthly).
- EMPLOYEE PENSION PLAN with very attractive conditions available for each employee after 3 months.
- Cofinancing for corrective glasses and lenses
- Fully covered language courses (English or other languages according to business needs).
- Holiday allowance
- An additional 2 days off from work annually
- An extra day off for your birthday!
- We offer a generous vacation time policy to help you recharge and relax
- Employee Stock Purchase Plan.
- We offer a range of training and development programs to help you advance your career.
- Our employee recognition program recognizes and rewards employees
- Phenomenal Warsaw office location Powile!
Baxter is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes a required minimum number of days a week onsite. This policy provides the benefits of connecting and collaborating in person in support of our Mission. The flexible workplace policy is subject to local laws and legal its discretion Baxter may decide to adjust suspend or discontinue as business needs change.
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race religion color national origin sex gender gender expression sexual orientation age marital status veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process perform essential job functions and receive other benefits and privileges of employment. Please contact us to request an accommodation.
Reasonable Accommodations
Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If because of a medical condition or disability you need a reasonable accommodation for any part of the application or interview process please click on the link here and let us know the nature of your request along with your contact information.
Recruitment Fraud Notice
Baxter has discovered incidents of employment scams where fraudulent parties pose as Baxter employees recruiters or other agents and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself review our Recruitment Fraud Notice.
Required Experience:
IC
Employment Type
Full-Time
