Administrative Assistant
Administrative Assistant
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USD 34716 - 74040
1 Vacancy
Job Description
General Summary
This is independent work coordinating a variety of administrative tasks in support of the Office of Administration & Professional Development.
FINANCIAL DISCLOSURE: Pursuant to sections 112.3144 and 112.3145 F.S. this position is required to electronically file a Form 1 Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.Examples of Work Performed
Administration
- Answers and resolves internal and external telephone inquiries.
- Greets and directs visitors in a friendly professional manner.
- Performs daily administrative and general office management duties (maintains office email account inbox maintains office supplies manages office mail and calendar etc.
- Processes a variety of correspondence investigates subject matter and prepares replies.
- Makes arrangements for meeting agendas and office systems.
- Assists in planning trainings by securing space equipment and training materials.
- Maintains financial or other administrative records and prepares status reports.
- Acts as liaison with other House offices legislative offices state agencies and private vendors on administrative matters.
Research
- Monitors the training progress of House staff through online learning management system.
- Assists the office in creating training sessions and uploading resources.
- Coordinates and delivers information or data to specified individuals.
- Conducts detailed research of assigned subjects pertaining to office processes or operations.
- Obtains complies interprets and maintains statistical information or data and assists administrative & professional development staff in preparing reports as requested.
- Performs other related duties as required.
Knowledge Skills and Abilities
- Knowledge of administrative principles and practices.
- Knowledge of Florida state government.
- Ability to interact professionally and courteously with members of the public and elected officials.
- Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.
- Ability to exercise discretion and confidentiality.
- Ability to communicate effectively verbally and in writing.
- Ability to pay attention to detail and review work for accuracy and quality of content.
- Ability to plan organize and coordinate work assignments.
Minimum Qualifications
- A bachelors degree from an accredited college or university.
- Administrative experience can substitute on a yearforyear basis for the required college education.
Preferred Qualifications
- Proficiency with Microsoft Office.
Salary
Commensurate with experience. The Legislature offers a competitive benefits package.
Submission of Application
Interested parties may apply with cover letter and resume via or send anAlternate Application to:
Office of Administration & Professional Development
Florida House of Representatives
402 South Monroe Street 1201 Capitol
Tallahassee Florida 32399Accommodation for Disability
If an accommodation is needed for a disability please notify Human Resources at.
Employment Type
Full-Time
