Sr Executive Assistant
Sr Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Sr. Executive Assistant provides highlevel administrative support to senior executive (President) with a strong focus on event management for domestic and international events. This role requires exceptional organizational skills attention to detail and the ability to manage multiple priorities in a fastpaced environment. The Sr. Executive Assistant will work closely with various departments to ensure the successful planning and of events that align with the companys strategic goals.
Overall Responsibilities
Executive Administrative Duties:
- Provide comprehensive administrative support to President including calendar management scheduling meetings meeting coordination and submitting expenses
- Manage and organize all aspects of domestic and international travel including booking flights arranging accommodations and coordinating transportation logistics
- Serve as the primary point of contact between the President and internal/external stakeholders. Handle correspondence emails and phone calls with professionalism and confidentiality.
- Facilitate effective communication by drafting emails memos and other correspondence
- Draft review and edit documents presentations and reports. Maintain organized filing systems for easy retrieval of information.
- Conduct research and provide insights on various topics as requested by the President. Compile data and create reports to support decisionmaking.
- Assist in the planning and of special projects and initiatives assigned by the senior executive team. Track progress and ensure deadlines are met.
- Oversee office operations including supply management equipment maintenance and vendor relationships
- Performs other duties as assigned
Events Management Duties:
- Plan coordinate and execute organizational events to include but not limited to senior executive staff calls annual meetings summits external conferences and internal incentive trips
- Develop and maintain event timelines ensuring all deadlines are met and events run smoothly
- Collaborate with marketing communications and other departments to align event goals with overall company objectives
- Coordinate with external vendors including venues caterers and AV providers to ensure seamless event
- Manage and organize all aspects of international travel including booking flights arranging accommodations and coordinating transportation logistics
- Manage event registration attendee communication and onsite logistics
- Create procure and manage distribution of event materials such as agendas and promotional items
- Monitor and evaluate event performance providing postevent reports and recommendations for improvement
- Ensure consistency in communications and brand guidelines when deploying event strategies
- Performs other duties as assigned
Qualifications :
- Bachelors degree in Business Administration Communications or a related field preferred
- 5 years experience as an executive assistant with a strong emphasis on event management
- Proven experience in planning and managing large scale domestic and/or international events
- Strong project management skills with the ability to manage multiple events simultaneously
- Proficiency in event management software and tools
- Strong attention to detail and problemsolving skills
- Strong collaboration skills with internal teams and external partners
- High level of discretion and professionalism
- Excellent communication skills (written verbal and interpersonal)
- Willingness to travel up to 30 of the time
Additional Information :
Per Pay Transparency Acts: The range for this position is $bonus potential of up to $2500.
Benefits are subject to change and may be subject to specific elections plan or program terms. This role is eligible for the following:
- Medical dental & vision
- 401(k)/Roth
- Insurance (Basic/Supplemental Life & AD&D)
- Short and long term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Transportation benefits
- Employee Assistance Program
- Tuition assistance
- Time off/Leave (PTO primary caregiver/parental leave)
The company is an equal opportunity employer and will consider all applications without regard to race sex age color religion national origin veteran status disability sexual orientation gender identity genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation such as the modification or adjustment of the job application process or interviewing process due to a disability please email for other accommodation options.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
