Administrative Assistant

Primary Function of Position: This position is an integral part of the administrative support function and provides administrative support to the Digital Leadership Team (DLT) and Manager Administration. The successful candidate must be proactive resourceful and efficient while always displaying a high level of professionalism and confidentiality.

Essential Job Duties

• Provide professional administrative support to the Digital Leadership Team (assist with travel calendar planning meeting logistics expense reimbursement etc..
• Meet weekly with leaders to discuss support needs.
• Main point of contact for scheduling time with assigned leaders.
• Assist with presentations agendas and reports.
• Maintain databases spreadsheets project trackers etc. to be current and accurate (e.g. Facilities purchasing  and IT requests employee birthdays & work anniversaries etc.
• Coordinate with building facilities staff as needed to support moves events special requests.
• Manage supply inventory including refreshments to ensure availability of needed supplies within budget.
• Prepare monthly reconciliation of Pcard purchases. Learn and understand Intuitives purchasing and T&E policies to stay within policy.
• Participate in projects and other special assignments plan office social events and catering services.
• Analyze and determine approach for routine items. Identify opportunities for improvement and efficiency of processes to management and drive to closure.
• Maintain digital leadership planning calendar.
• Support design & implementation of the Digital team intranet / Leo pages.
• Represent the department in crossfunctional projects
• Reports to Manager Administration

Qualifications :

Required Skills and Experience

• A minimum of 3 years of administrative support. Experience supporting senior leaders is helpful.
• Excellent organizational time management writing and communication skills.
• Must be detail oriented with strong follow up skills. Exceptional attention to detail.
• Demonstrated knowledge and expertise in basic computer skills including MS office products (Word Excel Outlook PowerPoint). Experience with Concur and Coupa are a plus.
• Ability to think through solve problems and exhibit good judgment with clients vendors and staff.
• Capable of working independently as well as in a team. Resourceful and creative selfstarter.

Required Education and Training

• High School or equivalent
• Bachelors degree preferred

Working Conditions

• Ability to lift 10 lbs.

Preferred Skills and Experience

• Experience in similar position preferred
• Capable to work independently as well as in a team. Resourceful and creative selfstarter
• Detail oriented creative self starter
• Event planning

Additional Information :

Due to the nature of our business and the role please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID19.  Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees and prohibit discrimination and harassment of any type without regard to race sex pregnancy sexual orientation gender identity national origin color age religion protected veteran or disability status genetic information or any other status protected under federal state or local applicable laws.

Mandatory Notices

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside or plan to reside in Alabama Arkansas Delaware Florida Indiana Iowa Louisiana Maryland Mississippi Missouri Oklahoma Pennsylvania South Carolina or Tennessee.

We provide marketcompetitive compensation packages inclusive of base pay incentives benefits and equity. It would not be typical for someone to be hired at the top end of range for the role as actual pay will be determined based on several factors including experience skills and qualifications. The target salary ranges are listed.

Remote Work :

No

Employment Type :

Fulltime