Sr Executive Assistant to the CEO Office Manager
Sr Executive Assistant to the CEO Office Manager
Posted on :
26-04-2025
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1 Vacancy
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Job Description
About Madison Logic:
Our team is reshaping B2B marketing and having fun in the process! When joining Madison Logic you are committing to giving 100 and always striving for more. As a truly global company we take pride in a diverse culture free from gender racial and other forms of bias.
Our Vision: We empower B2B organizations globally to convert their best accounts faster
Our Values:
URGENCY Lead with Action. Prioritize Followup.
ACCOUNTABILITY Dont Point Fingers. Take Responsibility.
INNOVATION Think Big. Innovate.
RESPECT Respect Customers. Respect Each Other.
INTEGRITY Act Ethically. Lead by Example.
At ML you will work with & learn from an incredible group of people who care about your success as much as they care about their own. Our team is at the heart of what we do and our success starts with you!
About the Role:
This position serves as a Sr. Executive Assistant to Madison Logics CEO provides Travel & Expenses support to other members of the CSuite and serves as the Office Manager for Madison Logics NYC office. This position is generally remote on Fridays with 3 4 days inoffice working required.
This highly visible position requires a professional and positive demeanor while serving as the face of Madison Logic to clients guests and vendors. Absolute discretion when managing confidential information is expected at all times as is decorum when interacting with both internal and external parties.
Responsibilities:
- Office Management Responsibilities:
- Guest Handling including welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Manage conference room bookings equipment setup and hospitality for visitors
- Manage office vendors including supplies maintenance equipment servicing and utilities
- Maintain inventory of office supplies reordering as necessary
- Maintain a clean professional and welcoming office space aligned with company culture
- Coordinate weekly inoffice breakfasts and monthly happyhours
- Serve as the primary point of contact for facilityrelated inquiries and issues
- Support health & safety compliance and ensure emergency protocols are up to date
- Oversee office budgets including expenses for supplies snacks events and subscriptions
- Manage incoming/outgoing mail and shipping logistics
- Coordinate office moves seating plans and workspace assignments (as needed)
- Executive Assistant Responsibilities:
- Answering emails and executive communications in a polite and professional manner while maintaining confidentiality exercising discretion and prioritizing the most sensitive matters
- Managing CEO calendar(s) including scheduling appointments reserving conference rooms and making restaurant reservations as needed
- Managing executive travel bookings
- Managing executive travel & expense reporting including collection and organization of receipts
- Organizing meetings (including Board of Director Meetings) including scheduling sending reminders and organizing serving & clearing catering when necessary
- Miscellaneous Responsibilities:
- Manage Gift Ordering & Delivery to external parties (clients & partners) within an established budget
- Manage special projects or tasks as assigned or required
Basic Qualifications:
- Associates Degree
- 8 years combined experience as a receptionist office manager or event planner
- 8 Years acting as an EA to seniorlevel (Director individuals
- Ability to work onsite at Madison Logics NYC (Park Avenue) headquarters a minimum of 3 days per week with additional days on an asneeded basis (i.e. inoffice work will be required on any days during which there are scheduled events board meetings client meetings etc... or in the case that personnel are required onsite to meet with vendors)
- Availability during offhours (outside 9am5pm EST) as needed
- Expert Knowledge of Outlook
- Ability to exercise independent judgment and decision making
- Proven ability to execute on events within budget parameters
- Demonstrated ability to effectively negotiate with vendors and reduce costs
Other Characteristics:
- Superior Communication Skills (both verbal and written)
- High level of discretion professionalism and integrity
- Ability to professionally handle confidential data and information
Expected Compensation: (Dependent upon Experience)
Base Salary: $105000 $120000
Annual Bonus: $7500
Work Environment:
We offer a mix of inoffice and hybrid working. Hybrid remote work arrangements are not available for all positions. Please refer to the job posting detail to determine what inoffice requirements apply. Where applicable hybrid WFH days work must be conducted from your home office located in a jurisdiction in which Madison Logic has the legal right to operate. WFH requires availability and responsiveness on a fulltime basis from a distraction free environment with access to highspeed internet. Please inquire for more details.
Pay Transparency/Equity:
We are committed to paying our team equitably for their work commensurate with their individual skills and experience. Salary Range and additional compensation including discretionary bonuses and incentive pay are determined by a rigorous review process taking into account the experience education certifications and skills required for the specific role equity with similarly situated team members as well as employerverified regionspecific market data provided by an independent 3rd party partner.
We will provide more information about our perks & benefits upon request.
Our Commitment to Diversity & Inclusion:
Madison Logic is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of sex race color religion national origin sexual orientation age marital status disability gender identity or Veteran status.
Privacy Disclosure:
All of the information collected in this form and/or by your application by submission of your online profile is necessary and relevant to the performance of the job applied for. We will process the information provided by you in this form your CV (including physical and online resume profiles) by the referees you have noted and by the educational institutions with whom we may undertake to verify your qualifications with in accordance with our privacy policy and for recruitment purposes only.
For more information on how we process the information you have provided including relevant lawful bases (where relevant) please see our privacy policy which is available on our website Experience:
Chief
Employment Type
Full-Time
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