Executive Personal Assistant -
Executive Personal Assistant -
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Job Description
Job Title: Executive & Personal Assistant (Bilingual Spanish/English)
Location: Remote (EST Time Zone)
Salary Range: up to 3000 USD
Work Schedule: Monday to Friday 9:00 AM 6:00 PM EST
NOTE: INDEPENDENT CONTRACTOR POSITION
Company Overview:
Sagan is an exclusive membership community for top executives founders and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and USbased businesses connecting candidates from vibrant regions like Latin America the Philippines India Pakistan Bangladesh and Africa with leading American companies. Discover a world of career possibilities with Sagan.
About the Company:
Sagan represents a hightrust entrepreneurial executive who operates at the intersection of business and personal domains. The environment is fastpaced relationshipdriven and requires a support professional who is both detailoriented and flexible with a strong sense of initiative.
Position Overview:
Were looking for a sharp reliable and resourceful Executive & Personal Assistant to support both business operations and personal tasks. This role requires excellent organizational skills fluency in Spanish and English and availability in a North American time zone.
Key Responsibilities:
BusinessRelated Tasks:
- Handle all administrative processes: paperwork vendor coordination taxes contracts
- Light coordination of business tasks across internal and external teams
- Oversee accounts: pay bills manage refunds dispute charges track expenses
- Email and calendar management ensuring efficient scheduling and followup
- Book domestic and international travel (flights hotels local transport)
- Maintain digital and physical organization of important business records
PersonalRelated Tasks:
- Coordinate household vendors and service providers
- Track and pay personal bills subscriptions and memberships
- Manage personal healthcare scheduling and paperwork
- Order groceries manage deliveries and oversee personal errands/logistics
- Provide general life organization and proactive assistance
Qualifications:
- Fluent in Spanish and English both spoken and written
- Based in a North American time zone (PST MST CST or EST)
- Proven experience supporting executives or entrepreneurs in a similar role
- Able to manage sensitive information with high discretion and integrity
- Comfortable working independently taking initiative and solving problems
- Techsavvy with tools like Google Workspace task/project management platforms and financial/billing tools
- Must pass a background check
- High security awareness and ability to handle confidential data and access
NicetoHaves:
- Light bookkeeping or expense tracking.
- Event or retreat planning experience.
- Project management or coordination background.
- Familiarity with managing digital systems or online platforms.
- Experience managing multiple inboxes or clientfacing communications.
Resume Submission Guidelines:
To help us review your application efficiently please submit your resume in textbased PDF format only.
Avoid uploading scanned documents image files (JPG/PNG) or Word documents (DOC/DOCX) format to prevent your application from being overlooked.
Important: For timely processing both your resume and introductory video must be submitted in English.
Employment Type
Full Time
