Fiscal Coordinator
Fiscal Coordinator
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System Requirements
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MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of fulltime or equivalent parttime professional administrative or managerial experience in business administration business management or public administration the major duties of which involved program management program administration program coordination program planning and/or program analysis and (B) of which at least one year must have been in a supervisory capacity or (C) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. A Bachelors degree with a major in business administration business management or public administration may be substituted for a maximum of two years of the required (A) experience.*
II. A Graduate degree with a major in business administration business management or public administration may be substituted for a maximum of three years of the required (A) experience.*
III. A Bachelors or higher degree with a major other than in business administration business management or public administration may be substituted for a maximum of one year of the required (A) experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
NOTE: No substitutions will be permitted for the required (B) experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.
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An Equal Opportunity / Affirmative Action minorities veterans and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may selfselect out of opportunities if they dont meet 100 of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves where collaboration innovation and connections are key to realizing our mission that all children youth and families thrive socially academically and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas.
The Fiscal Coordinator will be based at the DESE office in Everett MA. DESE employees are currently required to report to the office two days per week and may telework up to three days per week.
The Fiscal Coordinator in the Financial Planning Unit will provide support and assistance to the Director of Financial Planning in the oversight of the travel reimbursement process bank deposits and reconciliations and state account reconciliations as well as develop and implement new ESE internal controls policies and procedures to streamline processes.
Key Responsibilities:
Assist with DESEs General Accepted Accounting Practices (GAAP) Statutory Receivable Capital Fixed Asset and Lease Reporting.
Assist with the analysis of open yearend encumbrances.
Assist in the oversight of the travel reimbursement process.
Conduct daily reconciliations of bank deposits.
Review accounts payable invoices for compliance with Comptrollers Bill Paying Policy.
Reconcile state appropriations.
Prepare audit verification letters for vendors.
Assist with writing policies and procedures to streamline processes.
Assist with providing source documentation for the Departments Single Audit
Preferred Qualifications:
Experience in accounting reconciliations and accounting practices.
Ability to adjust to varying or changing situations to meet emergency or changing program requirements.
Prior experience with MMARS and/or CIW (Commonwealths Information Warehouse) a plus
Ability to develop and prioritize daily work schedules.
Ability to communicate verbally and in writing with agency financial contacts and program managers.
Ability to maintain accurate records.
Ability to exercise discretion in handling confidential information.
Knowledge of the principles practices and techniques of supervision.
Experience with Microsoft Office Suite.
Travel may be required for this position.
Questions regarding this position or the application process should be directed to
Required Experience:
IC
Employment Type
Full-Time
