Executive Assistant to the ProvostVice President of Academic Affairs

FORT VALLEY STATE UNIVERSITY (FVSU) a state and landgrant institution of the University System of Georgia invites applications for the position of Executive Assistant to the Provost/Vice President of Academic Affairs.

Fort Valley State University the only 1890 landgrant university in Georgia is a comprehensive institution that provides an education to over 2800 students including graduate students. The university is located in the town of Fort Valley in Peach County the original site of the states peach industry. Its 1365acre 5.52 km2 campus is Georgias secondlargest public university in area.

Fort Valley State University is an affirmative action equal opportunity institution and does not discriminate against applicants students or employees on the basis of race gender ethnicity national origin sexual orientation religion age disability or marital or veteran status.

JOB SUMMARY:

This position is responsible for coordinating the administrative functions of the Office of the Provost & Vice President for Academic Affairs.

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Completes and manages annual faculty events.
• Manages the provision of academic support for the universitys Academic Affairs functions.
• Provides clerical support for the Provost.
• Manages calendars and makes appointments for the Provost.
• Prepares a variety of regular and special reports.
• Researches prepares and distributes correspondence and reports.
• Coordinates travel arrangements for Academic Affairs personnel.
• Modifies and updates various internal documents reports and publications.
• Performs related duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of university and University System of Georgia policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of university and departmental policies and procedures.
• Knowledge of computers and jobrelated software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer scanner fax machine and copier.
• Skill in oral and written communication.

MINIMUM QUALIFICATIONS:

• Baccalaureate degree in a course of study related to the occupational field required.
• Three or more years of related experience.

WORKING CONDITIONS

• The work consists of varied administrative duties. The variety of duties combined with the need to interpret and reconcile diverse guidelines contributes to the complexity of the position.
• The purpose of this position is to manage the administrative functions of the Provosts Office. Successful performance helps ensure the efficiency of those operations.

PHYSICIAL REQUIREMENTS

• The work is typically performed while sitting at a desk or table or while intermittently sitting standing stooping walking bending or crouching. The employee frequently lifts light objects.
• The work is typically performed in an office.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity Excellence Accountability and Respect. These values serve as the foundation for all that we do as an organization and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at