Office Support Specialist II
Office Support Specialist II
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Job Description
Description and Functions
Open Until FilledGENERAL DESCRIPTION:
Performs assignments with varying difficulty under limited direction in the Business Division of the Secretary of States Office. The successful candidate is required to have knowledge of agency policies and procedures and familiarity with all types of business filings. The position is responsible for processing maintenance and quality control of records and documents. This position does not supervise other positions but may train other staff or assist with unique filing issues other staff may encounter.Human Resource Contact: Nicki Reitmeyer // @
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.- Perform technical work in the review filing and rejection of business entity documents Uniform Commercial Code and Effective Financing Statements filing state and agricultural liens on debtors as well asperforming liensearches.
- Perform complex assignments involving trademarks conversions mergers domestication continuances consolidations and transfers; processing issuing and signingcertificates based on the statutes legal requirements; receipting monies and rejecting documents based on statutes rules and policies.
- Provide outstanding customer service via inperson phone and email to assist persons seeking to start businesses change business names record trademarks merge organizations with other businesses and similar administration authorized by Wyoming statutes.
- Correspond with commercial registered agents relating to statutorily required agent duties.
- Requires mastered competency using custom software programs to scan record update receipt retrieve and certify business formation and commercial transactions.
- Additional duties may be assigned.
Qualifications
PREFERENCES:
Preference may be given to those persons with highlevel clerical and administrative assistant skills and computer experience.
KNOWLEDGE:- Knowledge of Wyoming Statutes pertaining to Business Entities Trademarks Trade Names UCCFilings and Effective Financing Statement
- Knowledge of basic accounting and business principles
- Knowledge of records processing and maintenance procedures and systems
- Knowledge and understanding of the agency and each respective division/program
- Knowledge of investigating alleged noncompliance
MINIMUM QUALIFICATIONS:
Education:
Associates Degree (typically in Business)Experience:02 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist IOREducation & ExperienceSubstitution:24 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist ICertificates Licenses Registrations:NoneNecessary Special Requirements
PHYSICAL WORKING CONDITIONS:- Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
- Special physical demands are not required to perform the work.
NOTES:- FLSA: NonExempt
Supplemental Information
002Secretary of State Business
Secretary of State Website:
Clickhere to view the State of Wyoming Classification and Pay Structure.
URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
