Professional Services - Administrative Specialist

Pro Talent Group a division of MSIL Staffing & Packaging and its local client are NOW HIRING a fulltime Bilingual Support Services Specialist in the Indianapolis Indiana area!Salary Range: $22.60$23.56/hr Shift: 1st shiftThe Support Services Specialists role is to be responsible for and provide administrative support to Senior Management and their Duties & Responsibilities:Receives work assignments for Support the mailroom with the scheduling preparing and coordinating the setup of meeting rooms special events and meetings. Updates and stocks training documents and supplies for copiers and fax machines for each administrative support to managers. For example: constructs meeting agendas prepares meeting minutes maintains the Operations Calendar assists with the Center Newsletters assists the Operations Coordinators with their Work Plans and Standard Operating the phone list regularly ensuring that terminations are deleted new hires are added and that title changes are made as coordinator/designee with duties and activities for the Policy Council meetings and sure that conference rooms are presentable for meetings and notifies Facilities Coordinator immediately when rooms have not been in for the Receptionist as utilize the Support Services SharePoint site by ensuring all lists are that all proofreading tasks are completed timely and minutes for the following monthly meetings: Policy Council Data Analysis Coordinator and Center Operations minute notes for the quarterly facilities requests through computerized to other centers and support office the Bilingual department when prepare packets and packages for centers/ at community and agency events when duties as assigned by & Experience Required:High School Diploma or GED is required some college is preferred. Must be bilingual and fluent in English and have a minimum of 3 years experience in an administrative experience as an executive assistant or office manager is be able to work independently with minimal have a working knowledge of Microsoft Office software possess good written and verbal communication skills and be able to maintain for Success:Knowledge of Database software; Internet software; Spreadsheet software and Word Processing software. Microsoft office have ability to understand oral and written instructions in English and have excellent job performance and attendance to work in a fastpaced environment & manage multiple tasks to apply common sense understanding to conduct detailed but uninvolved written or oral to deal with problems involving a few concrete variables in standardized to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic algebra and Demands: Must be able to stand; walk; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; and talk or be able to lift and carry up to be able to lift at least 50lbs for short periods of accommodations may be made to enable individuals with disabilities to perform the essential functions.