Specialist Employment Looking to fill Immediately
Specialist Employment Looking to fill Immediately
Posted on :
26-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
26-04-2025
Job Description
Job Description Summary
Serves as primary contact for information and assistance related to the hiring of parttime temporary adjunct and student employees of the College. Ability to maintain strict confidentiality regarding applicant employee and former employee information. Supports the selection and hiring process by providing accurate courteous and efficient service to the various internal and external customers served by this position. Collects evaluates and maintains required faculty and staff credentials. Demonstrates RISE for people as individuals and shows a commitment to providing a welcoming supportive and inclusive environment.
Duties
1. Follows the Colleges Policies & Procedures and applicable laws related to employment hiring credentials and related areas. 2. Assists in updating training reference materials and procedural documents related to the employment process. 3. Provides spreadsheet reports on parttime vacancies new hires and other related hiring data as needed. 4. Serves as a resource for candidates inquiring about positions and needing assistance with their application. 5. Assists with checking references for potential fulltime and parttime regular new hires. 6. Works with hiring supervisors of parttime vacancies regarding updates and general maintenance of their postings. 7. Meticulously maintains and regularly audits the tracking spreadsheet paper files and ePersonnel Action Forms for parttime pending hires and secondary positions. 8. Provides support for supervisors and new hires throughout the hiring process (parttime limited and adjuncts). 9. Conducts background and other checks on all parttime temporary adjunct and student employee new hires including additional clinical background checks required for clinical instructors. Review results and refers cases to HR Coordinator or Director of Employment & Employee Relations as needed and maintains proper documentation for personnel files. 10. Documents tracking of foreign nationals utilizing Windstar program software. 11. Enters Fulltime Regular and Parttime Regular postings into the Applicant Tracking System. 12. Creates the Fulltime Regular vacancy file and posts the position on the North Carolina Community College System website. 13. Receives reviews and logs incoming official and unofficial transcripts and credentials for new employees. 14. Works with HR Coordinator or Director of Employment & Employee Relations to schedule fulltime interviews and email interview confirmations. 15. Compiles interviewer packets for fulltime interviews. 16. Ensures the electronic submission of North Carolina New Hire Reporting Forms regularly in compliance with applicable laws. 17. Gathers new hire paperwork for new hires entering the eVerify and ensuring all paperwork is completed for parttime new hires. 18. Monitors distributes and responds to inquiries in the HR email inbox in a timely manner. 19. Answers HR main phone line and distributes calls to appropriate HR staff. 20. Keeps I9 files organized and up to date. 21. Acts as the department point of contact for the credential verification processes including collecting and evaluating credentials required for faculty and staff. 22. Trains and provides guidance to supervisors on the use of the electronic Personnel Action Form (ePAF) system for hiring rehiring internal secondary employment and documenting credentials. 23. Works collaboratively with the HR Data Management Team as the primary administrators of the ePAF system. 24. Works with other HR Staff to provide coverage of the front desk. 25. Contributes to the College Vision Mission Values and RISE statement. 26. Supports workforce diversity in all its aspects. 27. Performs other duties as assigned.
Preferred Qualifications
1. Associate degree in Human Resources Office Systems Technology or Business Administration. 2. Experience working in human resources in a college or university 3. Experience with Adobe Pro Zoom SharePoint or similar software. 4. Experience using Colleague or similar information system 5. Experience with Microsoft PowerPoint or similar presentation software. 6. Proficiency in a foreign language such as Spanish an East Slavic language and/or American Sign Language.
Serves as primary contact for information and assistance related to the hiring of parttime temporary adjunct and student employees of the College. Ability to maintain strict confidentiality regarding applicant employee and former employee information. Supports the selection and hiring process by providing accurate courteous and efficient service to the various internal and external customers served by this position. Collects evaluates and maintains required faculty and staff credentials. Demonstrates RISE for people as individuals and shows a commitment to providing a welcoming supportive and inclusive environment.
Duties
1. Follows the Colleges Policies & Procedures and applicable laws related to employment hiring credentials and related areas. 2. Assists in updating training reference materials and procedural documents related to the employment process. 3. Provides spreadsheet reports on parttime vacancies new hires and other related hiring data as needed. 4. Serves as a resource for candidates inquiring about positions and needing assistance with their application. 5. Assists with checking references for potential fulltime and parttime regular new hires. 6. Works with hiring supervisors of parttime vacancies regarding updates and general maintenance of their postings. 7. Meticulously maintains and regularly audits the tracking spreadsheet paper files and ePersonnel Action Forms for parttime pending hires and secondary positions. 8. Provides support for supervisors and new hires throughout the hiring process (parttime limited and adjuncts). 9. Conducts background and other checks on all parttime temporary adjunct and student employee new hires including additional clinical background checks required for clinical instructors. Review results and refers cases to HR Coordinator or Director of Employment & Employee Relations as needed and maintains proper documentation for personnel files. 10. Documents tracking of foreign nationals utilizing Windstar program software. 11. Enters Fulltime Regular and Parttime Regular postings into the Applicant Tracking System. 12. Creates the Fulltime Regular vacancy file and posts the position on the North Carolina Community College System website. 13. Receives reviews and logs incoming official and unofficial transcripts and credentials for new employees. 14. Works with HR Coordinator or Director of Employment & Employee Relations to schedule fulltime interviews and email interview confirmations. 15. Compiles interviewer packets for fulltime interviews. 16. Ensures the electronic submission of North Carolina New Hire Reporting Forms regularly in compliance with applicable laws. 17. Gathers new hire paperwork for new hires entering the eVerify and ensuring all paperwork is completed for parttime new hires. 18. Monitors distributes and responds to inquiries in the HR email inbox in a timely manner. 19. Answers HR main phone line and distributes calls to appropriate HR staff. 20. Keeps I9 files organized and up to date. 21. Acts as the department point of contact for the credential verification processes including collecting and evaluating credentials required for faculty and staff. 22. Trains and provides guidance to supervisors on the use of the electronic Personnel Action Form (ePAF) system for hiring rehiring internal secondary employment and documenting credentials. 23. Works collaboratively with the HR Data Management Team as the primary administrators of the ePAF system. 24. Works with other HR Staff to provide coverage of the front desk. 25. Contributes to the College Vision Mission Values and RISE statement. 26. Supports workforce diversity in all its aspects. 27. Performs other duties as assigned.
Preferred Qualifications
1. Associate degree in Human Resources Office Systems Technology or Business Administration. 2. Experience working in human resources in a college or university 3. Experience with Adobe Pro Zoom SharePoint or similar software. 4. Experience using Colleague or similar information system 5. Experience with Microsoft PowerPoint or similar presentation software. 6. Proficiency in a foreign language such as Spanish an East Slavic language and/or American Sign Language.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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