Administrative Assistant Corporate Communications
Administrative Assistant Corporate Communications
Posted on :
26-04-2025
Employer Active
1 Vacancy
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Job Description
As infrastructure critical to the regions growth and prosperity BNA is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. According to a recent State of Tennessee study in 2019 alone BNA generated more than $9.9 billion in total economic impact. BNA supported more than 76000 jobs in the region and produced more than $443 million in state local and federal taxes. BNA receives no local tax dollars. For more information visit. Follow us on Facebook:@NashvilleInternationalAirport Twitter:@FlyNashvilleand Instagram:@ more aboutBNA Vision our growth and expansion plan for the airport at.
Hiring Process:
- Apply online
- Interview(s)
- Offer
- Ten 10 year background check including criminal history check credit check motor vehicle check preemployment drug screen and breath alcohol test
- Onboarding
Benefits:
- Deferred compensation plans
- Educational Assistance
- Health Dental Vision Life Disability Insurance
- Health Screenings
- Paid Holidays
- Annual/Bereavement/Military Leave
Accepting Applications until filled.
Minimum Starting Salary $20.94 per hour $43573 Annualized)
Job Summary:The Administrative Assistant for Corporate Communications and Marketing performs administrative support and assigned responsibilities to ensure efficient operations to the office. This includes budget coordination calendar management travel meeting requirement and a highlevel understanding of confidentiality. Other responsibilities include supporting the departments (Communications Event Planning Arts at the Airport and Customer Experience) to fulfill the mission of MNAA.
Essential Job Duties:
- Coordinates activities within department providing direct support VP Corporate Communications and Marketing.
- Enters agreements into financial and business systems and runs reports as requested from those systems.
- Keeps contracts updated for the website social media web feedback portal and Mailchimp.
- Completes business management activities for the department including monitoring department budgets.
- Maintains and updates master community contact list.
- Serves as point of contact for outside consultants contractors and vendors desiring to work with the department on MNAA projects.
- Answers and directs phone calls in a professional manner.
- Greets departments visitors and directs them in the right direction answers inquiries and creates a welcoming environment.
- Monitors the departments shared email folder and disseminates emails as appropriate.
- Organizes and schedules meetings and appointments.
- Produces and distributes correspondence memos letters faxes and forms.
- Attends meetings and takes accurate notes to ensure departmental assignments are accurate updated and disseminated on the expected schedule.
- Develops and maintains filing system for department.
- Understands and maintains a high level of confidentiality.
- Handles sensitive information in a confidential manner.
- Receives sorts and distributes mail.
- Participates in the implementation of new systems and technologies to support of Corporate Communications and Marketing Department.
- Orders and maintains office supplies for department.
- Organizes and books travel arrangements.
- Receives invoices reviews for accuracy and submits for payment.
- Procures items and services for the department; tracks records in adherence with procurement procedures and processes.
- Manages retention and destruction of departmental documents.
- Assists in preparing presentations and materials.
- Coordinates the repairs and maintenance of office equipment.
- Interprets policies rules and regulations as required.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Maintains regular ontime attendance.
- Follows all safety regulations.
- Supports MNAAs commitment to its culture and values including Respect Integrity Service and Excellence (RISE).
- Performs other duties as assigned.
Knowledge Skills Abilities and Other Characteristics:
- Interpersonal: Energetic selfmotivated and courteous individual with commitment to MNAAs core values of respect integrity service and excellence.
- Office Management: Knowledge of general office management practices and procedures.
- Computer Use: Skill in using a personal computer the internet and other software to perform jobrelated functions.
- Customer Service: Skill in providing customer service including listening to customers needs identifying customer solutions assessing quality of customer services and evaluating customer satisfaction.
- Managing Workload: Skill in organizing and prioritizing work handling multiple responsibilities and meeting deadlines.
- Receiving Direction: Skill in receiving and following written and oral direction.
- Office Equipment: Skill in using standard office equipment such as telephones copy machines scanners multifunctional printers and fax machines.
- Confidentiality: Skill in exercising sound judgment and discretion in the handling of sensitive documents and issues.
- Computer Skills: Skill in using Microsoft Office applications such as Outlook Word Excel and PowerPoint. Knowledge of DocuSign and Procore (Design and Construction program management software) is beneficial. Ability to take meeting minutes with accuracy. Demonstrated ability to type at the rate of 70 words per minute.
- Microsoft Windows: Skill in using the Microsoft Windows operating system.
- Problem Solving: Skill in identifying problems and reviewing related information to develop and evaluate options and implement solutions.
- Relationship Building: Skill in establishing and maintaining effective and professional working relationships with others.
- Communication: Skill in communicating effectively at all levels of the organization and with stakeholders both orally and in writing.
- Efficiency: Skill in working efficiently under strict deadlines.
- Judgment and Decision Making: Skill in considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Written Comprehension: Ability to read and understand information and ideas presented in writing.
- Dependability: Acts reliably and responsibly with others.
- Ethical Behavior: Consistently displays ethical behavior.
- Independence: Develops ones own ways of doing things guides oneself with little or no supervision makes independent decisions and depends on oneself to get things done.
- Initiative: Displays a willingness to take on responsibilities and challenges.
- Attention to Detail: Is careful about detail and thorough in completing work tasks.
- Flexibility: Adapts to a changing work environment including organizational needs and pace of work.
- Learning: Displays a willingness to quickly acquire knowledge relevant to the job.
- Professionalism: Demonstrates professional behavior and appearance in all situations.
- Ability to obtain and maintain a Secure Identification Display Area (SIDA) Badge.
Qualifications:
Required:
- H.S. Diploma
- 24 years of administrative clerical or office management experience.
Preferred:
- Associates degree in a related field.
- 47 years administrative clerical or office management experience.
- Notary Public
- Certified Administrative Professional
Employment Type
Full-Time
Key Skills
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