Manager Payroll Data Systems
Manager Payroll Data Systems
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Job Description
Reporting to the Senior Manager Payroll Operations the Manager Payroll Data and Systems (the Manager) proactively manages payroll data and systems throughout the year ensuring that the company payroll expense is recorded accurately for financial reporting and employee data is protected and maintained for yearend government reporting.
The incumbent performs internal functional and compliance testing of tax updates pay system upgrades and changes. The Manager will provide operational support for department initiatives as assigned by the Senior Manager supporting system enhancement projects new policies/procedures and by recommending improvements.
The incumbent leads yearend activities and processes related to T4A (student vendor nonresident) and ensures payroll system rollover for each new calendar year. They are responsible for yearend bulk loads related to pension and dental coverage.
This leader will supervise the Payroll Coordinator position 2 and the successful candidate will be proficient in all specialist and coordinator duties including ROE processing.
What Youll Be Doing
- Responsible for the collection and data integrity of a sensitive and confidential data in PeopleSoft used for year end government reporting such as Date of Birth Social Insurance Number (SIN) SIN expiry Legal/Preferred Names Tax Exemptions Employment Insurance (EI) hours
- Manage a team responsible for Time & Labour data loads and the timely accurate Record of Employment (ROE) processing
- Maintenance of data upload templates.
- Establishing and enforcing best practices to maintain data integrity conducting thorough audits resolving discrepancies and ensuring compliance with organizational and regulatory standards.
- Partner with IT and HR Technology to escalate payroll production issues. Acts as a first point of contact troubleshooting system issues.
- Leading the payroll component of software upgrades new module rollouts system integrations ensuring minimal disruption and maximum efficiency gains.
- Testing troubleshooting and quality assurance during system updates ensuring alignment with organizational goals user requirements and adherence to Sheridans core values.
- Identifying and driving process improvements proactively recommending strategic solutions to enhance system efficiency and streamline payroll operations
- Payroll lead for PeopleSoft system management for Tax Updates reviewing release notes and identifying impacts to current processes.
- Ensure pay system calculations balance to Government Payroll Deductions Online Calculator (PDOC)
- Developing payroll audit queries to enhance accuracy of earnings and deductions reported including pension and benefit deductions.
- Providing financial reporting analysis. Analyzing data to uncover trends and insights advising senior leadership on strategic initiatives and operational improvements based on data analysis.
- Supporting Sheridan community with PeopleSoft payroll expense reporting; and reconciliation to Finance Reporting system (Millennium).
- Preparing information requests for Sheridan government compliance audits
- Supporting Senior Manager with department initiatives and project participation.
- Preparing key documents and schedules for Year End and New Year activities
- Responsible for all T4A processing including vendor student and nonresident forms. Creating XML (extensible markup language) and has Canada Revenue Agency (CRA) filing responsibility.
- Responsible for year end mass loads for Pension and dental program reporting partnering with Information Technology ESS team for final manual script preparation and .
- Partnering with the Payroll Manager in T4 reporting specifically with wage loss plan balance transfer analysis and identifying where year end offcycles are required the reconciliation Employment Insurance/Canada Pension Plan deductions and the tracking/balancing of all manual year end entries.
- Maintaining Payroll website on Sheridan Central. Performing other duties and projects as assigned by the Senior Manager/Director.
About You
You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to antioppression equity and inclusion.
You have sound understanding of project management principles and tools and can multitask prioritize balance and manage multiple complex and competing demands.
You are a selfdirected natural leader and have a highly collaborative spirit which combined with your keen interpersonal and communication skills empowers you to build positive and collaborative relationships and create and maintain a positive organizational culture.
You are an analytical thinker and have a knack for thinking critically about how processes flow and how to build systems.
You exercise sound judgement and your sharp problem solving and conflict resolution skills along with your ability to invite new ways of thinking allow you to solve challenges in a creative way to help advance organizational goals.
You bring attention to detail and an ability to provide guidance to stakeholders in identifying business requirements that will lead to the implementation of a longterm viable software solution
The successful candidate will also meet the following qualifications:
- 4year bachelors degree or 3year diploma/degree with a post graduate certificate in Human Resources Information Systems Business Administration/Finance or a related field
- Minimum 5years direct experience with endtoend payroll processing from onboarding to retirement including year end processing ROE reporting (or an equivalent combination of education and experience)
- Must have Payroll Compliance Professional (PCP) Designation
- Payroll Leadership Professional (PLP) Designation is desired
- Must be proficient with PeopleSoft Query PeopleSoft HR (Payroll Time and Labour modules)
- Must have payroll experience in a unionized environment interpreting collective agreements
- Must have experience calculating/balancing: T4s Pension Adjustments CPP/EI
- Must have experience preparing and loading mass data spreadsheets into Time & labour and payline (PeopleSoft)
- Must have experience creating test plans performing technical testing using tools like JIRA to track issues/resolutions
- Must have experience with large dataset analysis and making recommendations based on data
- Must have advanced Excel Skills (e.g. pivot tables formulas macros)
Who We Are
Every member of the Sheridan community is passionate about the transformational role we play in peoples strategic plan Sheridan 2027: Forging the Future charts a path towards a new groundbreaking model of higher education that reshapes postsecondary education and better prepares students for the future. We are committed to demonstrably advancing equity diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses were making meaningful strides towards developing an equitable and inclusive community.
- For more information visit: Why Work at Sheridan
Other Details
Faculty/Department: Financial Services
Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position Onsite at least 3 days/week
Reference #: J
Employee Group: Administrative
Payband: NL
Salary Range: $88228 $110284
Application Deadline: April 28 2025
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations Anishinaabe Nation HuronWendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands and it is our collective responsibility to honour and respect those who have gone before us those who are here and those who have yet to come. We are grateful for the opportunity to be working on this land.
Sheridan values the diverse and intersectional identities of its students faculty and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity antiracism and inclusion. As such we encourage applications from qualified candidates who have been historically disadvantaged and marginalized including those who identify as First Nations Mtis and/or Inuit/Inuk Black members of racialized communities persons with disabilities women and/or 2SLGBTQ.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation please contact Human Resources.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire we require official confirmation of educational credentials and Canadian equivalency assessments if applicable.
Required Experience:
Manager
Employment Type
Unclear
