Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
The Executive Assistant position is crucial in keeping the Institutional Equity Office operating smoothly by providing administrative support to the Institutional Equity Officer and Title IX Coordinator assisting in budget administration and handling purchasing activities and human resources responsibilities for the department.
Duties:
- Writes and edits emails drafts correspondence and prepares communications on the executives to inquiries concerning standard information and policies and procedures.
- Organizes meetings and events including scheduling preparation sending reminders and coordinating logistics as needed.
- Manages the daytoday operation of the office.
- Serves as a liaison to internal and external staff faculty and administration.
- Assists in budget administration.
- Oversees record management including maintaining confidential records and information electronic and paper files).
- Handles purchasing activities and human resources responsibilities for department.
- Schedules appointments coordinates meetings and maintains appointment calendars.
- Prepares travel requests and expenses.
- Plans coordinates and oversees special activities or projects.
- Researches collects and analyzes data or written reports or presentations.
- Performs related duties as assigned to successfully fulfill the function of the position.
Required Education:Bachelors degree.
Equivalency Substitution:Will accept 48 months of administrative assistance support and/or management experience in lieu of the Bachelors degree.
Skills:
- Proficient in Microsoft Office
- Highly organized and able to handle multiple projects and deadlines
- Able to communicate well and build rapport quickly with students faculty and staff
- Able to work well with interdepartmental teams and initiatives
- Demonstrated attention to detail is critical
- Composition and proofreading skills
Certifications:
- Valid Drivers License
Advertised Physical Requirements:
- Must be able to engage in repetitive motions and communicate effectively. May be required to bend lift stoop and carry.
- Standard office work environment.
Departmental Preferences:
- Departmental Website Administrator
Supervision: No Supervisory Duties
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement: The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited toadmissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Employment Type
Full-Time
