Administrative Assistant
Administrative Assistant
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Job Description
Location: Vienna
About us: We were recently rewarded to be the most interesting Austrian scaleup after successfully closing our $10m A round
Values: Forwardthinking openminded ambitious responsible
Languages: fluent in English and German
Role type: Parttime 10h/week)
Helu empowers business leaders to take the right strategic decisions via modern financial management
Our mission is to help companies plan forecast and analyze all their data in one place.
Our headquarters are based in Vienna Austria. Were a team of experienced international professionals who are looking for talented ambitious and experienced people who want to build a great company with us.
Helu is founded by a successful serialentrepreneur and backed by numerous unicorn founders and renowned investors Wefox Atlantic Labs CommerzVentures)
Tasks
Job description
You are a smart highly organized student or someone at the beginning of your career who enjoys administrative and organizational tasks. Youre passionate about structure and support and excited to help build a strong internal culture as you grow professionally.
In this role youll support our team with daytoday admin tasks assist with HR processes help organize internal events and contribute to reporting and documentation. Youll be a reliable point of support for organizational needs.
Youll work closely with a friendly supportive team that values openness teamwork and growth. Our culture is all about learning together helping each other and building something meaningful as a team. Youll be part of a positive environment where every contribution matters.
Main responsibilities
- Organization of team building events and internal activities
- Support with HR administrative tasks (e.g. documentation onboarding recruitment support)
- Basic support for preparatory bookkeeping
- Travel planning and arrangements
- Office organization (supplies orders facilities coordination)
- Helping with preparation of documents reports
- Supporting internal communication across teams
- Maintaining employee records and organizing digital filing systems
Requirements
Skills
- Very strong organizational and time management skills
- Proactive selfdriven attitude
- Detailoriented and structured way of working
- Ability to manage multiple tasks simultaneously
- Experience with MS Office (Word Excel) and Google Suite
- Quick learner with willingness to work with HR system (Personio)
- Event planning and coordination skills
Experience
Ideally 12 years of experience in administration office management HR support or similar roles
Benefits
What We Offer:
- A beautiful office located in a great neighborhood
- Free snacks fresh fruit and hot drinks available in the office
- Companysponsored team lunch every Thursday
- Learning & Development budget to support your professional growth
- Public transportation pass provided
Employment Type
Full Time
