Real Estate Assistant
Real Estate Assistant
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1-3years
20 - 40
1 Vacancy
Job Description
We are a wellestablished law and real estate firm based in Glenview Illinois committed to providing exceptional service to clients in residential and commercial real estate. We re currently seeking a proactive and detailoriented Real Estate Assistant to support our team in delivering seamless real estate transactions and maintaining client satisfaction.
Position Overview:
As a Real Estate Assistant you will provide essential administrative and operational support to our agents and clients. The ideal candidate is organized responsive and has working knowledge of the Illinois real estate process including contracts disclosures and MLS systems. While inperson availability is preferred for collaboration and client interaction a hybrid work arrangement may be considered for the right candidate.
Requirements
Key Responsibilities:
- Assist with transaction coordination from contract to close
- Prepare proofread and process real estate documents including contracts disclosures and listing agreements
- Coordinate property showings open houses inspections and closings
- Maintain and update MLS listings and ensure accuracy of online property marketing
- Manage client communication and appointment scheduling
- Track deadlines and ensure compliance with legal and brokerage requirements
- Support database entry CRM updates and lead tracking
- Help maintain a professional welcoming office environment for clients and vendors
Requirements:
- Prior experience in real estate escrow or a legal/administrative office setting
- Knowledge of Illinois real estate procedures and documentation
- Familiarity with MLS DocuSign and CRM platforms (Clio)
- Strong organizational and communication skills
- Ability to work independently and multitask effectively in a fastpaced environment
- High level of discretion and professionalism
- Illinois real estate license is a plus but not required
Schedule & Work Environment:
- Monday Friday with occasional weekend availability based on showings and closings
- Inperson attendance at the Glenview office is preferred
- Hybrid or remote work schedule may be considered after training and based on performance
Benefits
Commensurate with experience.
Key Responsibilities: Assist with transaction coordination from contract to close Prepare, proofread, and process real estate documents, including contracts, disclosures, and listing agreements Coordinate property showings, open houses, inspections, and closings Maintain and update MLS listings and ensure accuracy of online property marketing Manage client communication and appointment scheduling Track deadlines and ensure compliance with legal and brokerage requirements Support database entry, CRM updates, and lead tracking Help maintain a professional, welcoming office environment for clients and vendors Requirements: Prior experience in real estate, escrow, or a legal/administrative office setting Knowledge of Illinois real estate procedures and documentation Familiarity with MLS, DocuSign, and CRM platforms (Clio) Strong organizational and communication skills Ability to work independently and multitask effectively in a fast-paced environment High level of discretion and professionalism Illinois real estate license is a plus but not required Schedule & Work Environment: Monday Friday, with occasional weekend availability based on showings and closings In-person attendance at the Glenview office is preferred Hybrid or remote work schedule may be considered after training and based on performance
Education
N/A
Employment Type
Full Time
