Chambers Judicial Assistant 1 41-2020
Chambers Judicial Assistant 1 41-2020
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Job Description
Job Description
- The Alaska Court System (ACS) is recruiting for a Chambers Judicial Assistant 1 (salary range 12 to support the Utqiagvik Superior Court Judge. This highly responsible position serves as judicial assistant and as the case manager/incourt clerk for probate and childrens cases (including child in need of aid and delinquency matters). The successful applicant will perform a variety of administrative and secretarial support tasks.Applicants transferring from another State of Alaska agency or applicants with prior work experience or education in the legal field may receive consideration for advance step placement.
The Position- Type organize and distribute correspondence judgments orders and other documents authored by the judge;
- Schedule meetings appointments and coordinate the calendar assignments of the judge;
- Receive and screen telephone calls and visitors while applying tact and discretion in responding to inquiries;
- Submit timely reports such as pay affidavits judicial leave reports and listings of pending decisions;
- Make travel arrangements for the judge as well as reviewing annual travel and compensation reports;
- Assist law clerks by providing training in the use of the case management system motion tracking and providing technical support to judicial officers and law clerk;
- Assist the Clerk of Court in various assigned duties as workload permits;
- Act as case management clerk for all childrens and probate cases. Open new cases calendar hearings process orders process pleadings monitor files for action and accuracy and ensure confidentiality where applicable.
The Work Hours
Fulltime court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a onehour lunch break.
This position is in the partiallyexempt service; the incumbent serves atwill to the hiring authority.LEGAL RIGHT TO ACCEPT EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
What benefits do we offer Typical Benefits for Full Time Employees Include:
- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employerpaid Basic Life insurance with additional coverage available
- Membership in the Public Employees RetirementSystem (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.
For more information on the Alaska Court System please visit:
For informationabout what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications
Graduation from high school or completion of a General Education Development (GED) certificate.
AND
Two years of progressively responsible fully qualified work experience as an administrative assistant.
AND
The ability to keyboard at least 40 words per minute (net).
Substitution:
Completion of an appropriate vocational training course of study such as legal secretary paralegal or office skills will substitute for one year of the required administrative assistant work experience.
A bachelors degree from an accredited college will substitute for one year of the required administrative assistant work experience.
Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.
NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partiallyexempt service and serve atwill to the appointing authority.
Additional Required Information
- Additional Required Information:
This applies to your application submission.
Documents to be Attached to the Application (REQUIRED):
- A professional letter of interest completed per the instructions below.
- Postsecondary transcripts if using education to meet minimum qualifications.
- Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):
- Copies of your most recent 2 performance evaluations if available.
- A list of two or three professional references who have had supervisory authority over you along with their email addresses and daytime contact phone numbers.
LETTER OF INTEREST
Please attach a letter of interest to your application before submitting it online or if unable to attach to your application email it to Your letter should:
1 Be professionally written and include proper format grammar spelling and punctuation.
2 Explain how you meet the minimum qualifications of the position.
3 Express your interest in employment with the Alaska Court System.
Your letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.
KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: and
In addition keyboarding tests are given at any Alaska Job Center location. A list of locations is available at:
WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or parttime. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not you will not advance to the interview and selection phase of the recruitment.
EDUCATION
If postsecondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AKwithin five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring manager.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at. The Court System reserves the right to confirm all background information.
Contact Information
Contact Title: Recruitment
Mailing Address: 820 West 4th Avenue Anchorage AK 99501
Phone Number:
Employment Type
Full-Time
