Sr Executive Administrator

The role provides direct administrative support for the head of Global Investor Relations at Visa as well as general assistance to other team members. This position handles details of a highly confidential and critical nature and requires a broad working knowledge of departmental and company policies and practices.

This role is an individual contributor with a primary focus on . This position is at a developing professional level and solves a range of straightforward problems and analyzes possible solutions using standard procedures. This position receives a moderate level of guidance and supervision.

• Efficiently manage the inbox for senior executive and Investor Relations group.
• Coordinate and manage executive schedules including arranging thousands of complex meetings annually both internally and externally. This includes relationships with thousands of investors and 40 sellside analysts. In addition to scheduling meetings this means anticipating and prioritizing scheduling needs based on deadlines and deliverables. This will require coordination with the office of the CEO CFO and other Visa leaders and stakeholders.
• Serve as a liaison between client executives and internal teams.
• Coordinate highlevel external and complex global meetings. Engagement types include quarterly earningsrelated tasks conferences nondeal roadshows internal prep and external investor calls and meetings and any special projects (as requested).
• Manage administrative processes such as Travel & Expense (T&E) and purchasing for large global organizations.
• Oversee budgeting expense reporting and financial recordkeeping.
• Perform administrative support duties including but not limited to drafting and typing correspondence proofreading and formatting business documents or broad communications making copies and preparing them for signatures directing inquiries to the proper party within the team and maintaining and ordering office supplies
• Assist in the preparation of executivelevel reports and presentations leveraging advanced technology skills.
• Maintain a high level of detail and organization to prevent enterpriselevel errors.
• Regularly interface and liaise with client executives.
• Frequently interact with senior executives and all organizational levels requiring a high degree of independence and empathy.
• Exercise the ability to redirect or push back on behalf of the executive while maintaining positive rapport and professionalism.
• Independently manage complex tasks proactively identify and resolve issues and plan ahead to ensure smooth operations.
• Provide dedicated support to senior executives specifically supporting s Senior Vice President (SVP).

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 23 set days a week (determined by leadership and site) with a general guidepost of being in the office 50 or more of the time based on business needs.

Qualifications :

Basic Qualifications
2 or more years of work experience with a Bachelors Degree or an Advanced Degree (e.g. Masters MBA JD MD or PhD)

Preferred Qualifications
3 or more years of work experience with a Bachelors Degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters MBA JD MD)

Expert level proficiency in the following

• Expert proficiency on all Microsoft products including Excel PowerPoint Word and Outlook.
• Must have experience in supporting executives in a fastpaced and demanding work environment
• Demonstrated professionalism and discretion and experience in working with highly confidential information
• Cando attitude. must be proactive and solution oriented looking for ways to add value and assist the team
• Demonstrated ability to multitask respond to needs quickly and efficiently and prioritize work with a strong attention to detail
• Must be a selfstarter and able to work with little or no supervision
• Ability to effectively communicate and collaborate with a diverse range of people and functions
• Exercise excellent judgment in setting priorities and interacting with internal and external contacts
• Demonstrated ability to anticipate the needs of the executive and team
• Ability to work well under pressure and respond to tight deadlines
• Excellent verbal and written communication skills
• Strong focus on customer service team player mentality and ability to work collaboratively with others.

Additional Information :

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 510 of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position will require the incumbent to sit and stand at a desk communicate in person and by telephone frequently operate standard office equipment such as telephones and computers.

Visa is an EEO Employer.  Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status.  Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Visa will consider for employment qualified applicants with criminal histories in a manner consistent with applicable local law including the requirements of Article 49 of the San Francisco Police Code.

U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is $102600 to  145150 USD per year which may include potential sales incentive payments (if applicable). Salary may vary depending on jobrelated factors which may include knowledge skills experience and location. In addition this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical Dental Vision 401 (k) FSA/HSA Life Insurance Paid Time Off and Wellness Program.

Remote Work :

No

Employment Type :

Fulltime