Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
ALFA is hiring an Executive Assistant to support the administrative and organizational management of its operations.
RESPONSABILITES
- Manage billing track client payments and handle the receipt and processing of payments
- Answer phone calls welcome clients and provide general administrative support to ensure smooth office operations
- Organize update and file client records in a structured manner according to their status
- Handle administrative documents: receiving verifying scanning and digital filing
- Manage supplier invoices as well as the sending and receiving of postal documents
- Maintain various administrative tracking tools (billing projects file statuses etc.)
- Digitize and archive signed documents and ensure the compliance of files before closing or archiving
- Communicate with clients to collect missing information or documents and respond to their inquiries
- Schedule appointments follow up on files and provide logistical support to the team
Requirements
- Proficiency with common computer tools (MS Office Google Microsoft)
- Excellent written and verbal communication skills in French and English
- Ability to manage multiple tasks simultaneously with organization attention to detail and autonomy
- Independent and able to work with minimal supervision
- Good time management and ability to meet deadlines
- Quick learner with adaptability to new tools or procedures
- Ability to understand the structure of tax forms (an asset)
Proficiency with common computer tools (MS Office, Google, Microsoft) Excellent written and verbal communication skills in French and English Ability to manage multiple tasks simultaneously with organization, attention to detail, and autonomy Independent and able to work with minimal supervision Good time management and ability to meet deadlines Quick learner with adaptability to new tools or procedures Ability to understand the structure of tax forms (an asset)
Employment Type
Full Time
