Executive Assistant
Executive Assistant
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Job Description
You are the backbone of a startup leader.
Youll work directly with our founder and CEO.
Learn the daytoday of a rising startup.
Build systems that help the business grow.
Turn big ideas into an organized reality.
If this sounds like you Read on.
The Role:
This position is perfect for you if youre passionate about:
ProblemSolving: Tackling unique sometimes weird tech or work problems excites you.
Research & Tech: You love finding solutions testing AI tools and adding them to your daily work.
Setting up systems: You enjoy creating and keeping systems running well.
Efficiency: You always look for ways to save time and money through better ways to work.
Communication: Youll work closely with the CEO the team and vendors.
Key Responsibilities:
Serve as the CEOs right hand keeping them organized and on track.
Test and use AI tools to improve daily tasks.
Manage the CEOs schedule emails and tasks.
Track progress watch Google Alerts and talk with vendors.
Lead small projects and make sure they finish on time.
This Is For You If...
Obsessed with Details: You see things others miss. You spot calendar mixups. You find important email details.
A Systematic Thinker: You turn messy work into neat systems. You make the CEOs job much easier.
An AI Enthusiast: You love using AI tools like ChatGPT. You use them to do office work faster.
SelfMotivated: You know whats needed before being asked. You fix issues before they become big problems.
A Strong Communicator: You write emails that people reply to. You run meetings that get things done.
Problem Solver: You find answers when others get stuck. People come to you to get things done.
MustHaves:
3 years of experience as an executive assistant or project manager.
Fluency in English and Portuguese.
Strong detail project management and problemsolving skills.
Based in Lisbon or nearby areas.
- Ability to meet in person about twice a month.
- Note: No relocation is available the candidates must live in Portugal or nearby to assist to in person meetings.
What We Offer:
Schedule: Flexible hours operating in Portugal time zone.
Salary: $2000 $2500 USD depending on experience.
Opportunity to work longterm in a key role growing with the company.
About Us:
We are .
We make bookkeeping and cashflow management easy.
Our AI helps people who work alone handle finances without bookkeepers.
Founded in 2024 we serve coaches consultants freelancers and influencers.
We believe in making things easy to use.
We give small business owners better control over their money.
Our Team Values:
Maintain a cando attitude.
Dont make excuses make it happen.
If you mess up fess up FAST so we can work together to fix it (we all make mistakes; its what you do next that matters).
Hit the apply button and well chat soon!
Note: Only resumes in English will be taken into consideration.
In the form please respond clashflowy to the Why should we consider YOU for this position question.
Employment Type
Full Time
