Corporate Proposal Coordinator
Corporate Proposal Coordinator
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1 Vacancy
Job Description
Corporate Proposals / Corporate Services
This position is not eligible for recruiting or sourcing by outside parties.
Disclaimer: Be cautious and only respond to emails from our domain. We will never ask for sensitive information such as bank account details SSN etc. via email. If you receive any communication asking for such information it is not from Mesa. For any concerns or to verify the authenticity of a message please contact us through our official channels.
Weve got the power to energize Your career and spark YOUR Work/Life Balance through professional development and exceptional benefits. Dont delay plug in today for an inclusive meaningful career in power distribution transmission engineering design technology or innovation at Mesa Associates Inc.
Mesa Associates Inc. has an immediate opening for a Proposal Coordinator to join our Corporate Proposal Department and support our growing engineering and consulting services business. The Corporate Proposal Coordinator (Coordinator) is responsible for coordinating and managing the full lifecycle of proposal developmentfrom kickoff to submissionfor responses to Requests for Proposals (RFPs) Requests for Information (RFIs) and Sources Sought notices (SS).
The Coordinator works collaboratively with business units technical teams proposal staff and leadership under the guidance of the Corporate Proposal Manager. The Coordinator leads planning meetings maintains compliance and configuration control and ensures the production of compliant compelling and ontime proposals.
Education/Experience:
- Associates degree in business English communications marketing or a related field with 2 years of experience. Bachelors degree preferred.
- APMP certification (CF or higher) or willingness to obtain within the first year of employment is strongly preferred.
- 25 years of experience in coordinating government and/or privatesector proposals.
- Demonstrated experience managing shortturnaround projects requiring collaboration across departments and attention to schedule compliance and detail.
- Familiarity with RFP/RFI requirements and procurement processes across federal state municipal and commercial sectors.
- Proficient in MS Office Suite (Word Excel PowerPoint Outlook); Adobe Acrobat Professional; and file management software. Familiarity with MS Project Visio and proposal automation tools (e.g. Loopio) is a plus.
- Experience in the electric utility or engineering consulting industry is preferred.
Responsibilities include but are not limited to the following:
Coordinate proposal development activities including planning scheduling kickoff reviews and submission.
Analyze solicitation documents and develop outlines compliance matrices schedules and data call requests.
Collaborate with business development technical staff and subcontractor/teammate personnel to gather content.
Write edit or coordinate responses for proposal sections such as executive summaries resumes project descriptions and corporate experience.
Maintain configuration control of proposal documents throughout the lifecycle; track all changes and deliverables.
Ensure compliance with all solicitation instructions and evaluation criteria.
Coordinate interim and final reviews; track and incorporate team comments.
Ensure professional formatting branding and presentation of all proposal documents.
Support postsubmission activities such as clarification responses best and final offers (BAFO) and evaluation notices (ENs).
Assist with developing and maintaining searchable repositories of resumes project profiles and corporate content.
Assist with data entry and library maintenance in Mesas proposal automation tool(s).
Participate in proposal lessons learned meetings and continuous improvement initiatives.
Successful candidates will be:
Organized: Able to manage and prioritize multiple tasks and timelines effectively
Collaborative: Works effectively with team members and across departments
Accountable: Takes ownership of tasks and sees them through to completion
Responsive: Meets deadlines and communicates proactively
DeadlineDriven: Inspired to perform under time constraints and deliver quality outcomes
ProcessOriented: Motivated by structure systems and continuous improvement
PurposeDriven: Finds satisfaction in contributing to the companys growth and success
Notice to External Search Firms: Mesa Associates Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.
Required Experience:
IC
Employment Type
Full-Time
