Financial Administrator
Financial Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Purchase Order Management
- Ensure Purchase Orders are submitted for all goods and services procured
- Capture Purchase Orders accurately in order to follow up on delivery and invoices
Financial Administration
- Ensure that the necessary documents are attached to every supplier invoice where applicable as follows goods and services received note delivery note/job card purchase order and quotation.
- Capture invoices according to TFS standard on the capturing model batch and send to Head Office for processing and produce copy batches of all invoices on GL and correlate these batches with the GL.
- If any hand over invoices are noticed provisions and accruals are to be requested from the Facilities Manager for these.
- Check supplier invoice to ensure it complies with all current legislation verify correctness of quantity and price.
- Check correctness of general ledger allocation and coding of invoices against bill of quantities.
- Ensure head of departments signoff all invoices in respect of orders pertaining to services rendered.
- Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance
- At monthend reconcile passthrough costs on download from Infor EAM against passthrough costs captured in GL.
- Prepare a summary according to client requirements of all passthrough costs to be handed to client for invoicing purposes.
- Submit to the client by the 25th of the month.
- Generate and analyse stock usage on Stationery and other consumables.
- Liaise with Facilities Manager and portfolio managers to manage monitor and ensure costs are contained within budgets (OPEX and CAPEX).
Supplier Administration
- Liaise with existing suppliers and new suppliers on information required.
- Keep updated credit application and information sheets of suppliers.
- Complete all new supplier applications.
- Ensure that copies of all documentation are made before sending to head office.
- File invoices and correspondence in a methodical manner for easy access.
- Respond to supplier payment queries.
- Submit remittance advice to suppliers and assist with queries relating to payments.
- Be familiar with SLAs in place with suppliers and contractors
Site Compliance
- Adhere to the TFSs Safety Health Environmental and Quality (SHEQ)
- Management Systems Policies & Procedures of as applicable to this position.
- Ensure compliance with TFS policies and procedures related to financial management controls and expenditure authorization levels.
- Ensure requirements of Schedule 8 of the PPP Agreement are being adhered to.
Ad Hoc
- Any reasonable action requested by management.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
