Office Administrator
Office Administrator
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Job Description
Please note: This is a parttime position at 30 hours/week.
Who We Are:
At Veranova we believe people are our most important asset and we are dedicated to building the most talented and diverse workforce in our industry. Our commitment to uncompromising focus on quality compliance safety and excellence in delivery shapes everything we do. We are not just looking for skills; we are seeking innovative individuals who have a mindset open to learning and growth and a desire to make a difference.
Veranova is a global leader in the development and manufacturing of complex active pharmaceutical ingredients (APIs) for pharma and biotech customers. With deep technical expertise and impressive flexibility we develop solutions and processes that support and accelerate innovation.
Join us on our mission to enable current and nextgeneration therapeutics to improve and save the lives of patients.
Role Overview:
An exciting opportunity has arisen for an Office Administrator to join our team on a parttime basis. This position is responsible for performing a variety of administrative duties for the site providing administrative support to staff and management and ensuring effective office operations.
Core Responsibilities:
- Facilitate the endtoend visitor experience on site including communicating to the team when a visitor will be attending site ID checks and responding to adhoc queries in a timely and professional manner.
- Assist with SOP/EHS policy administration.
- Replenish stationery and staff kitchen as needed.
- Assist with any other administrative duties on site as required.
- Act as Fire Marshall for the site particularly leading the roll call of personnel on site.
- Weekly purchasing of supplies and consumables ensuring all relevant approvals discounts and documentation are in place as well as ensuring lead times and records are updated accordingly sourcing alternatives where appropriate.
- Set up new and maintain existing suppliers and vendors in Microsoft D365 monitoring supplier performance and escalating where required.
- Issue lab notebooks and maintain the corresponding tracker.
- Follow Quality processes to maintain project documentation management.
- Ensure project folders are set up with required information.
- Action project close down procedures archiving data and maintaining site documentation including site training records.
Qualifications:
Essential
- Previous office environment experience
- Proficient in the use of Microsoft Office and SharePoint
- Comfortable engaging with visitors and clients in a professional and polite manner
- Effective communication skills
- Able to manage organise and prioritise own workload
- Excellent keyboard and data entry skills
- Adaptable with a proactive cando attitude to enable success on site through supporting works
Desireable
- Previous experience working in a regulated environment
Our Commitment:
- Inclusive Culture: At Veranova an inclusive culture is integral to our values. We are committed to ensuring that everyone can bring their full self to work and thrive in their career.
- Financial Wellness: The company provides an industryleading compensation package and this position is eligible for an annual performance bonus in accordance with the terms of the applicable bonus plan. You will also receive excellent pension contributions with the option of making contributions via salary sacrifice and access to discounts from major online and high street stores.
- Health & Wellbeing: As well as being entitled to 25 days annual leave plus recognised Scottish public holidays our colleagues are also eligible to participate in benefits such as our Health Shield Cash Plan Cycle2Work Scheme life insurance income protection and GP Anytime.
- Professional Development: Opportunities for continuous growth and development through resources such as LinkedIn Learning functional career pathways and individual Personal Development Plans to map out your future with us.
How to Apply:
At Veranova we are eager to meet people that believe in our values and can contribute to the team in a variety of ways. Please visit to view all open roles and join our Talent Community to stay connected and learn about opportunities as they arise.
We value a diverse range of experiences and perspectives. If you want to be part of improving and saving the lives of patients we encourage you to apply regardless of whether you meet every qualification listed.
If you are a member of the Armed Forces first responder or are in the process of transitioning from the Armed Forces to civilian life we encourage you to apply. Your experience brings invaluable skills and insights that can contribute to our team.
For applicants who may require a reasonable accommodation for any part of the application or hiring process due to a disability you may submit your request by sending an email to in order to confirm your request for an accommodation. Please include the job number title and location of role. This option is reserved for individuals who require accommodation due to a disability.
Additional Information:
Under UK legislation we are required to ensure that all employees have the legal right to work in the UK both at the time of offer and throughout their employment. Please note that we are not able to provide sponsorship for this role so applicants must have the necessary right to work in place independently.
Agency and Search Firm Representatives: Veranova will not accept unsolicited applications/CVs from agencies and/or search firms for this job posting.
Important Notice Regarding Recruitment Scams: Veranova is committed to providing a professional and secure recruitment experience for all applicants. Unfortunately fraudulent job postings and recruitment scams are becoming more prevalent. We want to ensure that all candidates are aware of potential scams. Please see our notice here.
- Legitimate communications from Veranova will only come from official email addresses using our domain: @.
- Legitimate LinkedIn communications will only come from active Veranova employees.
- Veranova will never ask candidates for sensitive personal information during the application process (e.g. bank account details or social security number).
- Veranova will never ask candidates for payment (e.g. for equipment training or background checks).
If you have any doubts or concerns about the authenticity of a job posting please reach out to our HR department: (US) or (UK).
Veranova is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex race disability age sexual orientation marriage or civil partnership pregnancy or maternity religion or belief.
All applications are carefully considered and your details will be stored on our secure Application Management System. This is used throughout Veranova for the selection of suitable candidates for our vacancies as they arise. Veranova respects your privacy and is committed to protecting your personal information. For more information about how your personal data is used please view our privacy notice.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
